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Electronic Billing Analyst

Company: Baker Botts
Location: Houston
Posted on: November 22, 2021

Job Description:

We are currently seeking an Electronic Billing Analyst to join our Financial Services department. This position performs a variety of complex client billing/accounting duties according to established policies and procedures. Maintains contact with attorneys, staff and clients and observes confidentiality of client and firm matters. This is a firmwide, full-time, non-exempt position based in the Houston office.

Essential duties and responsibilities

  • Responsible for the set up and maintenance of client records for electronic invoice submission which includes matter reconciliation, timekeeper rates, cost exceptions and client internal matter numbers. Coordinate transmission and resolution of issues that arise from electronic invoice process.
  • Configure clients in eBilling Hub to vendor and template. Create support tickets for eBilling Hub issues and track them to completion.
  • Disseminate accrual notifications from eBilling vendor sites to billers.
  • Assist billers with electronic invoice process which includes, invoice submissions, resolving rejections and submitting manual ledes files.
  • Assist billing lawyers with submitting accruals and budgets in eBilling vendor sites.
  • Responsible for reviewing client billing guidelines for instructions and obtaining approval to post client billing guidelines to Firm's intranet. Responsible for maintaining updated client billing guidelines.
  • Initiate conflicts check for new e-billing vendors. Complete client and vendor e-billing forms.
  • Once rates have been approved coordinate entering the rates in Elite and in e-billing vendor sites and distribute the new rate information to billing attorneys and billers.
  • Assist attorneys with ad hoc reporting requests regarding client billing activities and history.
  • Respond to and resolve e-billing inquiries, problems and special requests from attorneys, paralegals and secretarial staff and management team.
  • Maintain NBI client tables for e-billed clients, vendors and negotiated rates.
  • Other tasks as assigned by management.

    Other duties and responsibilities

    • Special projects as assigned by Client Billing Manager or Client Billing Supervisor.
    • Train new Billing staff on eBilling procedures.
    • Backup for creating and modifying task and activity codes.
    • Backup for distributing Year end notifications.
    • Backup for gathering financial information for Diversity Counsel upon Request.
    • Backup for preparing e-billed client reports.
    • Backup for maintaining timekeeper profiles in all eBilling vendor sites.

      Qualifications

      • Ability to read and write at a level normally acquired through completion of high school or equivalent; basic knowledge of accounting principles and understanding of internal controls; some college business related courses.
      • Approximately three to five years of on the job experience necessary in a legal/accounting environment; must be detail oriented and accurate.
      • Strong knowledge of Aderant accounting system.
      • Must have intermediate word processing (i.e. Word) required.
      • Intermediate to advanced Excel skills preferred.
      • Must have strong data entry skills and strong computer knowledge.
      • Must work effectively and collaboratively with other employees and management.
      • Ability to communicate effectively both orally and written internally and externally.
      • Ability to organize and prioritize numerous tasks and complete them in prescribed deadlines.
      • Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses.
      • Ability to use independent judgment and maintain confidential information; strong self-starter.
      • Must be able to produce a neat and accurate work product.

        Extent of Public Contact (Within and outside the Firm)

        • Strong interpersonal skills necessary to communicate effectively in person, by e-mail and telephone.
        • Able to follow instructions effectively from a diverse group of lawyers, clients, staff and other outside professionals to provide information in a friendly and professional demeanor.
        • High degree of interaction with Pricing and New Business Intake teams.

          Physical Demands

          • Must be able to routinely lift and carry file folders weighing up to 20 pounds.
          • Must be able to work at a computer for considerable periods of time.
          • Must be able to work for one hour without a break.
          • Position requires extensive telephone use.
          • Must be able to staple and collate repetitively.
          • Must be able to lift, squat, kneel and bend.
          • Requires heavy data entry skills.

            Working conditions and environment

            • Normal office environment with little exposure to excessive noise, dust or temperature.
            • Overtime may be required as work at peak times requires more than 37.5 hours per week to perform the essential duties of the position.
            • Fully vaccinated for COVID-19, subject to accommodation.
            • This role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.

Keywords: Baker Botts, Houston , Electronic Billing Analyst, Accounting, Auditing , Houston, Texas

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