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Accounting Assistant

Company: MODEC International, Inc.
Location: Houston
Posted on: November 23, 2021

Job Description:

MODEC is a general contractor specializing in engineering, procurement, construction and installation of floating production systems including Floating Production Storage and Offloading (FPSO) vessels, Floating Storage and Offloading (FSO) vessels, Tension Leg Platforms (TLPs), Production Semi-Submersibles, Mobile Offshore Production Units (MOPUs) and other new technologies which will meet the challenges of various types of gas production floaters. We have an exciting opportunity for an Accounting Assistant position in our Houston officeThe Accounting Assistant performs a broad variety of accounting, administrative and clerical duties to assigned department(s) that require knowledge of organizational policies and practices.DUTIES AND RESPONSIBILITIES:

  • Supports the Accounting group related to accounting and administrative matters.
  • Serves as Vendor Vetting Coordinator and/or QAQC for multiple departments ensuring that compliance requirements are achieved.
  • Serves as Vendor Master File Custodian (for multiple companies and systems) by inputting records accurately and timely that meet prescribed requirements. May perform other system custodial and maintenance activities as assigned.
  • Serves as TimeKeeper Administrator by inputting time, assisting others in the proper and timely recording of time, posting time, entering corrections, following-up on missing time, and submitting various time-related reports to management.
  • Handles all mail (physical as well as the electronic Accounts Payable mailboxes) and Accounts Payable invoices including scanning and indexing as necessary via OCR. This includes the process surrounding checks received in the mail as well as the returned mail process.
  • Enters data from various sources into established spreadsheets or systems, verifies input and simple calculations.
  • Performs clerical and administrative duties including typing documents utilizing MS Word, inputting data, and processing paperwork.
  • Compiles, sorts and processes documents, such as invoices and checks, substantiating business transactions. Prepares and mails bills, checks, or statements.
  • Schedules and maintains calendar of meetings and travel itineraries. May coordinate associated arrangements.
  • Responsible for filing and storage requirements including off-site storage. This includes in-bound and out-bound coordination with Iron Mountain along with the accuracy of the off-site inventory listings. Functions as Record Retention Coordinator for the department ensuring that all physical and electronic files are adequately secured and efficiently organized.
  • Coordinates and makes arrangements for events or meetings. Ensures accurate and timely communication to involved parties.
  • Assists in compiling necessary supporting documentation for invoicing transactions and in providing records requested by auditors and other parties.
  • Assists others in department including providing administrative support to the Controller in preparing for monthly teleconferences and supports completion of various tasks and special projects as necessary.
  • Responsible for maintaining vendor master file change supporting documentation.
  • Maintains monthly journal entry log and reconciles to underlying data for completeness and proper approvals.
  • Coordinates IT and office supply needs for the department. Controls the proper utilization of the postage meter.
  • Serves as departmental Emergency Responder and Evacuation Coordinator.QUALIFICATIONS & EXPERIENCE:
    • High school diploma or equivalent required; Additional specialized courses preferred
    • Minimum of five years of experience in a related area, with knowledge of departmental function, terminology and interrelationships.
    • Minimum of two years of internal experience with knowledge of organizational policies and practices preferred.
    • Must have the ability to handle tasks simultaneously and be able to work effectively with interruptions.
    • Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and have the ability to independently compose routine written communications. Professional telephone etiquette.
    • Must demonstrate ability to pay close attention to details, and present good planning, organization, and time management skills.
    • Computer skills with knowledge of word processing and spreadsheet software with ability to modify spreadsheets to complete assignments.
    • Experience in EPCI and/or Oil and Gas Industry preferred.
    • Proficiency in MS Office including Word, moderate Excel skills, accounting software (SAP preferred) and databases. Capable of analyzing and correctly interpreting vetting and compliance-related policies and procedures.MODEC International, Inc. is an Equal Opportunity Employer.Job Type: ContractExperience:
      • relevant: 1 year (Preferred)
      • Accounting: 1 year (Preferred)Work Location:
        • One locationSchedule:
          • Monday to Friday
          • Day shift

Keywords: MODEC International, Inc., Houston , Accounting Assistant, Accounting, Auditing , Houston, Texas

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