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Office Coordinator

Company: KIND Inc.
Location: Houston
Posted on: February 16, 2020

Job Description:

Office CoordinatorDepartment:Administration & Operations Location:Houston, TXSTART YOUR APPLICATIONABOUT KIND Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child-s rights and well-being are protected throughout their journey to safety. KIND has provided over 19,000 children with high quality representation in their immigration proceedings by training more than 41,000 attorneys and cultivating partnerships with over 600 law firms, corporate legal departments, law schools, and bar associations across the country.KIND-s social services program ensures that migrant and refugee children - who have often endured trauma - receive counseling, educational support, medical care and other comprehensive services.To address the root causes of child migration from Central America and strengthen protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit.KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs.BACKGROUNDKIND is embarking on a new initiative in Mexico to expand its ability to advocate for and develop regional solutions that address the particular vulnerabilities of unaccompanied children seeking protection, whether in Mexico or the United States. The KIND Mexico initiative will work across KIND-s legal, policy, and regional program departments to increase legal orientations for unaccompanied children in transit; monitor conditions for unaccompanied children seeking access to protection; provide technical assistance and training to policymakers, child welfare officials, and pro bono attorneys; and work collaboratively with Mexican and Central American partners in the public and non-profit sectors to develop a strong platform for protecting the rights of unaccompanied children across the region. The program will complement KIND-s ongoing U.S. and international efforts to strengthen global migrant child protection frameworks, build capacity, and support institutions assisting children as they migrate in search of safety.POSITION PURPOSE:To ensure the efficient and effective day-to-day operations of the local KIND field office through management of key administrative priorities through collaboration across organizational functions and components including Operations, Finance, Human Resources, and Communications. PRIMARY RESPONSIBILITIES:May be responsible for one or more of the following:

  • Ensure the smooth operation of the local field office by overseeing and coordinating local facilities-related matters; managing meeting spaces; receiving and sorting mail and packages; maintaining supplies, inventory, equipment, and overall tidiness of the office;
  • Assist with onboarding and off boarding staff and interns, ensuring the setup of accounts, equipment, and workstations;
  • In coordination with the Operations Team ensure safety, operational and institutional policies and protocols are kept current and successfully implemented locally;
  • Develop proficiency and clear understanding in the use and maintenance of office systems, equipment, and technology, and assist staff as needed;
  • Provide day-to-day support to staff, ensuring their technological, administrative, and office-wide systems needs are met;
  • Provide assistance with budget reconciliation, in collaboration with the Director of Operations & Facilities, Managing Attorney, and Finance;
  • Manage the field office general email inbox, triaging to applicable parties as needed;
  • Coordinate office schedules and maintain updated office information, including telecommuting schedules, contact lists, and seating charts;
  • Assist with the planning of office-wide events, such as staff appreciation lunches and staff retreats;
  • As a member of the Operations Team provide support with ongoing projects and operational initiatives, executing the goals and objectives of the function;
  • Liaise with other organizational components and functions, and perform other duties as assigned.MINIMUM REQUIREMENTS:
    • Bachelor-s degree
    • Minimum 3 years- experience performing administrative office duties, including database maintenance, budget monitoring, and email triage, preferably in a legal setting;
    • Demonstrated commitment to public interest work and assisting vulnerable populations;
    • Excellent organizational, time management skills, and attention to detail;
    • Facility with Microsoft Suite including Outlook and related applications;
    • Ability to learn, implement, teach, and troubleshoot new technological developments quickly;
    • Strong cultural competency and cross-cultural communication skills;
    • Ability to work collaboratively with multiple individuals;
    • Ability to communicate clearly and effectively, including excellent writing skills;
    • Ability to thrive in a high-volume workload with fast-changing deadlines and priorities; and
    • Spanish speaking preferred but not required.PHYSICAL DEMANDS AND WORK ENVIRONMENT:
      • Ability to work within an office environment and have regular interaction via telephone, video conference, IM, and email with KIND's team
      • Ability to lift and move heavy objects as well as light use of tools may be required.TO APPLY:Applications, including a cover letter, resume, writing sample, and three references, should be submitted online at: https://supportkind.org/join-the-team/Applications that do not contain all of the above-listed required materials will not be considered.Applications should be submitted as soon as possible, and not later than the posted deadline. Applications will be considered on a rolling basis until the position is filled, and applicants selected for interviews will be duly notified. Please no inquiries or phone calls.KIND is an EOE committed to inclusive hiring and dedicated to diversity in both its staff and work.The selected applicant will be asked to undergo a background check before acceptance of the final offer.START YOUR APPLICATION

Keywords: KIND Inc., Houston , Office Coordinator, Administration, Clerical , Houston, Texas

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