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Administrative Assistant

Company: Nana Regional Corporation
Location: Houston
Posted on: November 22, 2021

Job Description:

Administrative Assistant

Description

Lockwood Hills, an Akima Company , provides critical mission support services for federal civilian and military operations. With four areas of proven expertise, Lockwood Hills can conquer the operational challenges of any federal mission from remote installations stateside to secure locations overseas. Our work includes safeguarding vital installations and personnel, maintaining and modifying aircraft, keeping operations on track with integrated logistics, and driving business with records management and administrative support services. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to safety, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company's profits go back to our 14,300 Iupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

LDRM is a joint venture comprised of Lockwood Hills Federal, an Akima company, and DTSV. We have been working together for the past 17 years providing technical, operational, and administrative support services to federal agencies, including Department of State and the U.S. Patent and Trademark Office. Lockwood Hills Federal has an opportunity for an Administrative Assistants to join our team.

Responsibilities :

  • Provide clerical support to include receptionist duties, such as greeting people, answering phones, scheduling.
  • Identifies and classifies and sorts documents.
  • Scanning, copying, faxing, filing, printing, sorting, and record keeping.
  • Manage hard copy and electronic files and records for management.
  • Provide assistance with contacting and scheduling appointments, coordinate availability.
  • Act as escort to visitors or unbadged personnel to government facilities requiring entry, access and exit to offices, rooms, or spaces.
  • Retrieve, receive and distribute incoming mail and packages received by the office; package and label items to be mailed or shipped.
  • Assist employees with travel arrangements to include monitoring, facilitating the planning as well as organize and track the travel budget. Contractors shall not initiate travel arrangements in Concur.
  • Provide daily briefings as necessary for the purpose of reviewing the calendar and daily activity scheduling.
  • Develop forms, announcements,surveys, or other materials as determined by the Government.
  • Facilitate conference room usage; maintain schedules for use of conference rooms in Microsoft Outlook or manually as determined by the Government.
  • Assist property management officials with annual inventory and with maintenance of property inventory records. Support includes verifying, inputting and processing property transactions in the automated property management system.
  • Provide data entry, information gathering support and technical support involving the agency's Learning Management System.
  • Review and reconcile documentation in electronic and/or hard copy format, including editing, updating, consolidating, formatting, and manipulating Word documents, Excel spreadsheets and PowerPoint presentation.
  • Strategic multi-tasking and planning skills.
  • Situational anticipation abilities intended to prevent, inform and prepare for potential problems such as scheduling, time constraints and equipment needs,
  • Discretion while handling all matters.
  • Facilitate high-level communication and coordination between USCIS Directorates, Program Offices, Special Agents in Charge, Divisions, internal and external contacts to facilitate meetings and other OSI/OI/FDNS related events.
  • Act as a liaison to assure clear, effective and thorough follow-up
  • Coordinate input from divisions/offices/branches and prepare reports for management submission to Directorate offices and other government entities as necessary. Exceptional coordination skills to manage schedules for several executives leadership positions.Qualifications

    Minimum Qualifications:

    Must be a US Citizen with the ability to obtain and maintain the government clearance / suitability determination (Public Trust) as required to work on the program.

    Minimum Experience, Education and Licensure :

    High School Diploma or equivalent - Minimum 2 years clerical experience in an office environment

    Minimum Knowledge, Skills and Abilities :
    • Ability to work effectively and efficiently in a team and independently
    • Ability to readily adapt to changing requirements
    • Ability to follow written and/or oral direction
    • Positive attitude focused on customer satisfaction
    • Proficiency in current technology and technical applications to include:
    • Microsoft 365 Suite applications, MS Visio and Adobe applications,including ability to use styles and templates features in Word and PowerPoint for efficiency and consistent formatting,
    • and using calculations and pivot tables an Excel - Adobe Acrobat - Web Browsers (Google Chrome, Firefox, Internet
    • Explorer) - Electronic Communication Network applications such as SharePoint
      • In accordance with President Biden's Executive Order 14042, you must be able to meet all health requirements, including but not limited to, current and future vaccination requirements to infectious diseases such as COVID-19. The Executive Order generally requires that all federal workers and federal contractor employees be fully vaccinated by December 8, 2021.Physical Demands:

        While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle, or feel objects office equipment; use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to

        adjust focus. Ability to Lift up to 20 pounds, bend, reach, carry, stoop, kneel, climb, etc.

        Work Environment :

        This position is performed in a traditional office environment (USG Facility). Persons employed may be reuired to work

        off-site as a telecommuter as part of health and safety protection measures as requested by our USG custmer.

        In accordance with President Biden's Executive Order 14042, you must be able to meet all health requirements, including but not limited to, current and future vaccination requirements to infectious diseases such as COVID-19. The Executive Order generally requires that all federal workers and federal contractor employees be fully vaccinated by December 8, 2021.

        Desired Qualifications:

        The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

        We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

        We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at or . Reasonable accommodation requests are considered on a case-by-case basis.

        The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

        Please do not use the dedicated email or phone number above to inquire on the status of your job application.

        In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

        Job: Office & Administrative Support

        Primary Location: US-TX-Houston

        Shift: Day Job

        Req ID: LOC00841

Keywords: Nana Regional Corporation, Houston , Administrative Assistant, Administration, Clerical , Houston, Texas

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