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RECEPTIONIST- Central Office, Stafford MSD

Location: Stafford
Posted on: November 22, 2021

Job Description:

Primary Purpose:To direct visitors, parents and school personnel via phone or in person to the correct department and provide district information. Ensure efficient operations of district administrative services. All employees of SMSD are expected to act with integrity, support, and demonstrate our core values, communicate in a clear and respectful manner, and seek to continuously improve self-performance and processes.Qualifications:Education/Certification:High school diploma or GED equivalent (Required)Special Knowledge/Skills:-- Proficient keyboarding, word processor, and spreadsheet skills-- Strong file maintenance-- Knowledge of correct English usage, grammar, spelling, and punctuation-- Effective organizational, communication, and interpersonal skills-- Ability to use personal computer, develop spreadsheets, and perform word processing functions-- Excellent verbal communications skills-- Ability to work under stress in a crisis-- Knowledge of switchboard operations and procedures-- Bilingual (Preferred)Experience:-- Minimum of two years office experience (Preferred)-- Receptionist duties (Preferred)-- Public education experience (Preferred)Major Responsibilities and Duties: Reception, Phones, and Clerical1. Answer incoming calls, take reliable messages, and route to appropriate staff.2. Greet all visitors courteously, determine their needs, and direct them to the proper person.3. Process and distribute all U.S. and interoffice mail.4. Maintain an organized, neat reception area and copy room.5. Remain current on school information for the public, i.e., school calendar, campus bell schedules, etc.6. Prepare for Board Meetings as instructed.7. Prepare requisitions.8. Assist with the making of recognition certificates as needed.Records, Reports, and Correspondence9. Prepare written correspondence, forms, schedules, or reports using personal computer.10. Process requisitions when requested and place order after purchase order has been authorized.11. Maintain physical and computerized files including but not limited to records management transactions and requests.Other12. Participate in staff development training programs to improve job performance.13. Maintain confidentiality.14. Demonstrate behavior that is professional, ethical, responsible, and exemplifies the SMSDbehaviors.15. Be available by phone, email, or video-conferencing to confer with district personnel,students, and/or parents.16. Regular attendance is required.17. Perform all other duties as assigned.Supervisory Responsibilities:None.Working Conditions:Tools/Equipment:Personal computer, telephone, copier, scanner, computer, typewriter, peripherals, fax machine, and printerMental Demands:Work with frequent interruptionsWork with frequent deadlinesMaintain emotional control under stressPhysical Demands: Prolonged use of computerRepetitive hand motionsOccasional lifting/carrying up to 35 poundsFrequent sittingModerate standing, walking, reaching and bendingFrequent phone interactionsEnvironmental Factors: Occasional district and statewide travelOccasional prolonged and irregular hoursOccasional working aloneJob Type: Full-timePay: $14.86 - $22.28 per hourBenefits:

  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Tuition reimbursement
  • Vision insuranceSchedule:
    • 8 hour shift
    • Day shift
    • Monday to FridayEducation:
      • High school or equivalent (Preferred)Experience:
        • Customer service: 1 year (Required)Language:
          • Spanish (Preferred)Work Location: One location

Keywords: STAFFORD MUNICIPAL SCHOOL DISTRICT, Houston , RECEPTIONIST- Central Office, Stafford MSD, Administration, Clerical , Stafford, Texas

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