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Administrative Assistant (Part Time)

Company: McConnell Jones
Location: Houston
Posted on: November 23, 2021

Job Description:

Essential Duties and Responsibilities:
Assist Production Supervisor with creating project specific graphics that range in complexity.
Assist Production Supervisor with proposal preparation to include Request for Proposal/Request for Quote/Request For Information.
Handle multiple projects simultaneously and adapt to changing priorities and assignments.
Create, format and proof proofread all document output to ensure accuracy and correct final format of content.
Document manipulation utilizing Adobe Acrobat and Optical Character Recognition.
Print, scan, copy and bind documents as requested.
Assist employees with technical questions regarding MS Office Suite and Adobe Acrobat.
Maintain document version control throughout editing process (this consists of proposals, client engagement projects, internal firm projects, etc.).
Create letters/forms and mail merges for mass mailings.
Order distributes and stock all office supplies.
Assist with training coordination as needed.
Perform other light clerical work and assist on various projects.
Act as backup for front desk coverage, which includes greeting visitors in a friendly manner, answer/direct calls, manage mail, faxes, and shipments, send and manage printing and copying.

Required Skills:
Ability to multitask
Microsoft Word
Microsoft PowerPoint
Microsoft Excel

Preferred Skills:
Please provide electronic graphic portfolio if available.
Adobe Acrobat
Adobe Photoshop
Adobe InDesign
Adobe Illustrator

Equal Employment Opportunity Statement
McConnell & Jones is an equal opportunity and affirmative action employer that does not discriminate in employment and ensures equal employment opportunity for all persons regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a qualified individual with a disability or Vietnam era or other protected veteran. McConnell & Jones policy applies to all terms and conditions of employment. To achieve our goal of equal opportunity, we maintain an affirmative action program through which we take good faith efforts to recruit, hire and advance in employment-qualified minorities, women, persons with disabilities, Vietnam era veterans, and other protected veterans.

Keywords: McConnell Jones, Houston , Administrative Assistant (Part Time), Administration, Clerical , Houston, Texas

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