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Administrative Assistant

Company: CrossFire Group
Location: Houston
Posted on: May 16, 2022

Job Description:

Job Description Our client, a major chemical manufacturer, is looking for an Admin Assistant to join the team at their site in Houston, TX. THIS IS A LONG-TERM CONTRACT POSITION Candidate must be strong in Excel and PowerPoint. Work Schedule: Monday - Thursday (days); Friday (morning only) 36 - 40 hours per week (can either work 8 or 9 hours on Monday - Thursday and 4 hours on Friday) The incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and monitoring site security activities. The incumbent will work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance Principal Responsibilities: Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval Supports department meetings and event functions by reserving and preparing meeting rooms Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access Creates security access badges and issues parking permits Multi-tasks and responds to evolving priorities relating to site safety and security Follows site safety rules and promotes their observance in performance of job duties Required Qualifications: High School Diploma 3-5 years of administrative and/or procurement experience Must have excellent communication (written and verbal) and customer service skills Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines Strong time-management and organizational skills Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook) Must be able to lift and/or move up to 40 pounds Working knowledge of corporate spending reports Preferred Qualifications : Bachelor's Degree in Business Administration, Management, or related field Front desk receptionist experience Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes Strong data analysis Shipping & Receiving and/or mailroom experience Experience with managing building access control systems Vendor management experience Experience working in a 5S and safety-conscious environment Company Description Using the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (---CrossFire---) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest. Since our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.

Keywords: CrossFire Group, Houston , Administrative Assistant, Administration, Clerical , Houston, Texas

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