Administrative Assistant
Company: CrossFire Group
Location: Houston
Posted on: May 16, 2022
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Job Description:
Job Description Our client, a major chemical manufacturer, is
looking for an Admin Assistant to join the team at their site in
Houston, TX. THIS IS A LONG-TERM CONTRACT POSITION Candidate must
be strong in Excel and PowerPoint. Work Schedule: Monday - Thursday
(days); Friday (morning only) 36 - 40 hours per week (can either
work 8 or 9 hours on Monday - Thursday and 4 hours on Friday) The
incumbent will provide administrative and clerical support as
directed to meet site objectives. Incumbent may also be assigned
additional duties as directed, including, but not limited to
preparing budget reports, assisting with onboarding new hires, and
monitoring site security activities. The incumbent will work
closely with the Facilities Group Leader and Site Security
Representative to ensure site procurement and security processes
are executed in line with corporate guidance Principal
Responsibilities: Provides front-desk coverage and serves as the
first point of contact for all visitors, contractors and other
external callers Provides daily administrative support/functions,
including but not limited to managing phone calls, managing visitor
traffic, new hire onboarding support, procurement of goods and
services, submitting purchase requisitions, processing invoices,
tracking purchase orders, ordering supplies, sorting mail,
scheduling meetings, managing conference room schedules,
shipping/receiving support, access control, processing work
requests and generating work orders Assists departmental staff with
scheduling third-party services, verifying work order service
tickets, and confirming invoice accuracy before approval Supports
department meetings and event functions by reserving and preparing
meeting rooms Works with vendors and other third-party service
providers to verify completion of site safety requirements and
coordinate appropriate access Creates security access badges and
issues parking permits Multi-tasks and responds to evolving
priorities relating to site safety and security Follows site safety
rules and promotes their observance in performance of job duties
Required Qualifications: High School Diploma 3-5 years of
administrative and/or procurement experience Must have excellent
communication (written and verbal) and customer service skills Must
be detail-oriented and able to read and interpret company policies,
procedures, and guidelines Strong time-management and
organizational skills Must be proficient in Microsoft Office
software (Word, Excel, PowerPoint, Outlook) Must be able to lift
and/or move up to 40 pounds Working knowledge of corporate spending
reports Preferred Qualifications : Bachelor's Degree in Business
Administration, Management, or related field Front desk
receptionist experience Proficiency in SAP platforms (procurement
and maintenance functions) and Lotus Notes Strong data analysis
Shipping & Receiving and/or mailroom experience Experience with
managing building access control systems Vendor management
experience Experience working in a 5S and safety-conscious
environment Company Description Using the best business practices
obtained from many years of experience in Business, Law, and
Recruiting and Staffing, the Founders at CrossFire Group
(---CrossFire---) started in downtown Royal Oak, MI more than a
decade ago. With backgrounds in Information Technology (IT) and the
Legal Industry, CrossFire began placing by IT and Legal
Professionals in contract and direct-hire positions throughout the
Midwest. Since our founding, CrossFire has grown into a
full-service Human Capital Solutions Organization. We are proud of
now providing full services beyond recruiting and staffing. Our
portfolio of services includes HR supply chain management, human
resources consulting, and many customized Human Resource related
services.
Keywords: CrossFire Group, Houston , Administrative Assistant, Administration, Clerical , Houston, Texas
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