Office Coordinator

Company: Burnett Specialists
Location: Houston
Posted on: June 25, 2022

Job Description:

Office and Accounting Coordinator- Houston, TX- Galleria AreaWe are currently recruiting for an office and accounting coordinator to join our team! As an office and accounting coordinator you will be responsible for maintaining general office duties such as handing incoming and outgoing mail, welcoming visitors, and coordinating office events. In addition to this you will also provide support to the IT department and for various marketing activities!Address: - Houston, TX -77056 (GALLERIA)Title: -Office & Accounting CoordinatorType: -Direct hirePay: -$38,000 - 42,000Hours: -Monday - Friday 8:00 - 5:00Benefits offered: -Full benefits offeredVACCINE NOT REQUIRED, WORKING FULL TIME IN OFFICE -Full description:Boutique architecture and design firm that provides full architectural & interior design services specializing in the hospitality and residential industries. We are located in the galleria area in a beautiful office and service clients throughout the United States and internationally.The Office Administrator holds a key role in the day-to-day functioning of our small office. The general duties include:General Office & Accounting Administration:

• Welcome visitors, in person or on the telephone, answering or referring inquiries as appropriate
• Maintain the neat and tidy appearance of the reception area, conference rooms, copy/supply areas, and break room
• Schedule/handle all outgoing and incoming deliveries (Fed Ex, UPS, etc.)
• Handle incoming and outgoing mail
• Maintain and update client/contact database in outlook
• Update office directories and lists as appropriate
• Enter, monitor, and follow up with the work orders with building management
• Support Project Managers and Accounting Manager with administrative and special projects
• Set up new project numbers and phases in the project management program (BillQuick)
• Input project and office accounting expenses in project management software (BillQuick)
• Maintain Week Ahead / Time Allotment documents
• Maintain project archiving
• Support IT department and assist with IT issues that arise
• Coordinate and prepare for office events
• Assist with recruiting needs when needed
• Maintain office password sheetsMarketing Support:
  • Support marketing activities for various holiday gifts for clients/contacts
  • Support Business Development and Marketing Coordinator with special projects
  • Executive Assistant for Two Owners
  • Manage various office Outlook calendars
  • Order lunches or pick-up lunches for office events
  • Prepare correspondence as necessary
  • Support Owners with administrative and special projectsRequirements:
    • Bachelor's degree in business or accounting related field with the interest in growing into an accounting related role
    • Friendly and helpful attitude always; Strong customer service focus
    • Great time management skills, ability to juggle multiple tasks, and ability to meet deadlines
    • Excellent attention to detail and proactive in meeting needs
    • Dependable and able to ensure that tasks are completed accurately and timely
    • Strong written and verbal communication skills
    • Flexible, organized, and able to complete responsibilities with minimal supervision
    • Proactive in taking on tasks and projects
    • Ability to function in a fast-paced environment and maintain a positive attitude
    • Proficient knowledge of Microsoft Outlook, Word, and Excel
    • Ability to learn employer project management software (BillQuick)
    • Interest and experience with technology
    • Ability to produce business correspondence; proofread for grammar, spelling and punctuation with a high degree of accuracy
    • Experience managing the calendar of a busy officePreferred Knowledge:
      • Business and finance administration knowledge
      • Bookkeeping skills
      • Experience in QuickBooks Desktop is a plusHOUWC46PandoLogic. Keywords: Receptionist, Location: Houston, TX - 77007

Keywords: Burnett Specialists, Houston , Office Coordinator, Administration, Clerical , Houston, Texas