Administrative Specialist II, Property Services

Company: Lone Star College
Location: Houston
Posted on: September 3, 2024

Job Description:

Commitment to Mission


This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose LearningThe Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.
  Campus Marketing Statement
  
  
  Lone Star College-University ParkLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.
  
  LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science & Innovation, the Energy & Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall. Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.
  Job Description
  
  
  PURPOSE AND SCOPE:The Administrative Specialist II performs standard and some advanced support/administrative duties. Basic duties may include receiving, logging and interpreting information, sorting and distributing mail, answering non-routine questions and inquiries, providing information and directions and providing customer-friendly environment. Processes all incoming/outgoing mail and packages, answers phones, and orders and distributes copy paper, stationary, and schedules to campus. ESSENTIAL JOB FUNCTIONS: Performs basic and some advanced administrative support/clerical functions as requested, such as; performing a variety of data entry functions, creating and maintaining files, spreadsheets and databases, sorting and distributing mail, preparing a variety of correspondence or documents with limited direction, answering multiple phone lines, reviewing and organizing a variety of data/documents/items to ensure efficient operations, scheduling and coordinating meetings, etc. Uses a variety of software in performance of duties, with a focus on Microsoft Office Suite Verifies and conducts accurate data entry and processes relating to assigned area Tracks and maintains office and general operational supplies for department(s) Organizes and processes office work in the absence of management Maintains and updates department websites Participates in the daily oversight and training of student assistants and part time staff Assists in planning and setting up internal and external meetings and events May assist with budget tracking Responsible for other reasonable, related duties as assigned KNOWLEDGE, SKILLS AND ABILITIES: Able to make decisions in the absence of Management according to departmental procedure Strong attention to detail Excellent customer service skills Ability to use and learn a variety of software products Ability to effectively and efficiently work on multiple projects Ability to document expenses PHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work. WORK SCHEDULE AND CONDITIONS: Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment Interface with internal and external contacts as needed to carry out the functions of the position Work is performed in a climate-controlled office with minimal exposure to safety hazards REQUIRED QUALIFICATIONS: High school diploma or GED and at least 2 years of related work experience, or an equivalent combinations of education and experience PREFERRED QUALIFICATIONS: Associate's degree
  Salary
  
  
  Hiring salary range is $31,200 - $35,880.Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:
• Length of time (specific months and years) of employment
• If the position was full time or part time
• If the position was paid or unpaid
• Level of degree completed including date earned.
• Unofficial transcript for highest earned degreeAdditionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.
  Benefits Marketing Statement
  
  
  By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.
  Special Instructions
  
  
  Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume. If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.
  How to Apply
  
  
  ALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at .Lone Star College is an EEO Employer. All positions are subject to a criminal background check.
  

Keywords: Lone Star College, Houston , Administrative Specialist II, Property Services, Administration, Clerical , Houston, Texas