Executive Administrative Assistant /Office Operations Assistant

Company: The Alsandor Law Firm
Location: South Houston
Posted on: May 9, 2025

Job Description:

Are you a proactive, organized, and personable professional who thrives in a dynamic environment? We are a growing family law firm in Houston, Texas, seeking a sharp and dependable Executive Assistant to serve as the right hand to the owner and help manage both office operations and administrative responsibilities.



This is not just another assistant job - you'll be a critical team leader, a problem-solver, and a go-to person for internal support and external coordination. If you're a self-starter who can juggle priorities, take initiative, and maintain high standards with a positive, caring attitude, we want to hear from you.

Responsibilities:
--- Act as the executive assistant to the firm's owner: anticipate needs, manage tasks, and ensure smooth operations
--- Lead and facilitate daily internal team meetings with professionalism and clarity
--- Schedule and coordinate office vendor appointments (e.g., exterminators, electricians, landscapers)
--- Handle accounts payable tasks, including utilities, phones, internet, landscaping, and other service vendors
--- Create, update, and manage reports and tracking tools in Microsoft Excel and other software
--- Screen resumes, conduct initial candidate interviews, and coordinate with the hiring attorney
--- Assist with payroll processing and routine bill payments
--- Learn and manage CRM and other law firm software with ease
--- Maintain an organized and welcoming office environment
--- Represent the firm with professionalism, empathy, and discretion
--- Prepare client invoices
--- Communicate with clients regarding the payment of their account
--- Resolve client account issues
--- Handle delinquent client accounts
--- Ensure client trust balances are at the appropriate level
--- Process payroll
--- Interview prospective employees
--- Onboard new employees
--- Assist with employee insurance renewal and management
--- Maintain and order office supplies
--- Maintaining office equipment

Qualifications:
--- Act as the executive assistant to the firm's owner: anticipate needs, manage tasks, and ensure smooth operations
--- Lead and facilitate daily internal team meetings with professionalism and clarity
--- Schedule and coordinate office vendor appointments (e.g., exterminators, electricians, landscapers)
--- Handle accounts payable tasks, including utilities, phones, internet, landscaping, and other service vendors
--- Create, update, and manage reports and tracking tools in Microsoft Excel and other software
--- Screen resumes, conduct initial candidate interviews, and coordinate with the hiring attorney
--- Assist with payroll processing and routine bill payments
--- Learn and manage CRM and other law firm software with ease
--- Maintain an organized and welcoming office environment
--- Represent the firm with professionalism, empathy, and discretion
--- Proven experience in executive support, office administration, or operations (legal industry experience a plus but not required)
--- Highly organized, detail-oriented, and able to manage multiple responsibilities without hand-holding
--- Strong communication skills and natural leadership in group settings
--- Technologically proficient and a fast learner with tools such as Microsoft Excel, CRMs, and billing/payroll systems
--- Comfortable coordinating with vendors and professionals both in-person and virtually
--- Discreet and trustworthy with confidential information
--- A positive, caring attitude and team-first mindset
--- Advanced computer proficiency, especially with MS Office, Excel, and billing software programs
--- Understanding of billing and accounting software; ability to learn new software easily
--- Proficiency in English
--- Two years or equivalent experience working as a billing specialist position at a law firm
--- Proven work experience as an accounts receivable clerk, accounts receivable manager, or accountant
--- Adept at using spreadsheets and generating reports
--- A high degree of accuracy and attention, along with a knack for numbers
--- Ability to work independently
--- Customer service orientation and negotiation skills
--- Ability to handle multiple projects at a time and meet deadlines
--- Strong written and verbal communication skills and organizational skills are required
--- A high school diploma or equivalent is required; a college degree is preferred

About Company:
For over 25 years, under the guidance of board-certified Family Law Specialist Cheryl Alsandor, The Alsandor Law Firm has provided outstanding representation to its clients, giving each client a creative solution to their unique family law issues. This distinction is achieved by hiring creative, smart problem solvers who are dedicated team members and share a passion for helping people!

If you're interested in learning more about our company, you can learn more here:

www.alsandorlaw.com

Keywords: The Alsandor Law Firm, Houston , Executive Administrative Assistant /Office Operations Assistant, Administration, Clerical , South Houston, Texas