Advancement Services Coordinator
Company: University of St. Thomas
Location: Houston
Posted on: February 28, 2026
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Job Description:
Job Description Job Description UNIVERSITY OF ST. THOMAS -
HOUSTON DEPARTMENT: UNIVERSITY ADVANCEMENT ADVANCEMENT SERVICES
COORDINATOR Gift and Revenue Processing Accurately receive, record,
and deposit all funds designated as gifts to the University in a
timely and efficient manner. Process complex transactions including
securities, IRA distributions, donor-advised funds, bequests,
non-gift revenue, and pledge payments. Monitor and record gifts
from online giving platforms such as GiveCampus and OneCause;
regularly check CyberGrants, Benevity, and Blackbaud for gifts and
matching contributions. Conduct periodic reviews of bank statements
for ACH deposits. Acknowledgements and Reporting Prepare donor
acknowledgment letters with attention to fund designation and
tribute details. Generate and distribute transmittal reports
summarizing daily gift activity; address follow-up questions and
implement necessary corrections. Generate and follow up with
departmental invoices. Data Processing and Systems Process and
update information from return mail and obituary notices Assist
with research on new constituents and data entry as needed.
Maintain accurate constituent records in Slate. Stewardship Work
collaboratively with both internal advancement departments and
cross campus departments; Business Office, Financial Aid Office,
and Student Affairs to seamlessly gather and reconcile necessary
information for mandatory stewardship reporting, stewardship
accounting for Impact reports, and budget and expense information.
Proactively manages sending out birthdays, sympathy, and get-well
cards to important donors, the board of directors, long-time
friends/benefactors to the university, and alumni. Coordinate and
manage campus brick and paver initiatives, handling order
processing, vendor and facilities coordination, installation
scheduling, and execution through completion. Other duties as
assigned, as deemed necessary for the team. Qualifications and
Requirements Knowledge of fundraising operations is preferred.
Previous experience entering a high volume of transactions with
time-sensitive deadlines required. High proficiency in database
entry and reporting, online data processing, and general internet
skills. High levels of overall organization, accuracy, time
management, and ability to work with frequent interruptions.
Proficiency using personal computers in a Windows network
environment with Microsoft Word and Excel. Ability to be
goal-oriented and to prioritize a heavy workload. Able to work with
a high level of confidentiality related to projects and other
information, and be capable of making good decisions. Strong
attention to detail, with a focus on database integrity. Prior
experience working with a relational database environment is
preferred Assist with other University Advancement activities and
special events as needed. Required to work All Hands-on Deck (AHOD)
events. The University of St. Thomas is an Equal Opportunity
Employer Job Posted by ApplicantPro
Keywords: University of St. Thomas, Houston , Advancement Services Coordinator, Administration, Clerical , Houston, Texas
