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Sr. Administrative Assistant

Company: Belcan Corporation
Location: Baytown
Posted on: March 18, 2019

Job Description:

******This has been posted previously so if you have applied in the past no need to re-apply******** POSITION SUMMARY Under limited supervision and acting on own initiative, performs various administrative duties for executive level managers, general managers of managers of departments. Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs. POSITION DUTIES & RESPONSIBILITIES Assembles an analyzes information, prepares reports, agendas, correspondence and memorandums guided by company practice Manages the purchasing requisition process and follow-up on invoices and accounts payable activities Establishes and maintains departmental information and develops spreadsheets as needed for department Assists in meeting planning and preparation work, i.e. drafting agendas and coordinating broader communications Coordinates details of departmental meetings and on/off site conferences and events Coordinates global calendars and proactively reaches out to internal and external meeting participants to find best/available dates and times to meet Manages business travel arrangements Screens/redirects calls, takes messages, handles mail Coordinates activities across departments and follows up to ensure that requests are carried out Processes expense reports and payment of invoices Interfaces with other assistants to share and coordinate workload Performing additional accountability as required

REQUIREMENTS/PREFERENCES Education Requirement(s): High school diploma with 10+ years of relevant experience or Associate's Degree with 8+ years of relevant experience. Business or secretarial school degree preferred. Skill & Competency Requirements: Demonstrated experience in interaction, job complexity, coordination, and other skills required. Highly organized, great time management skills and the ability to prioritize. Understanding of business environments and expectations, and flexible in adapting to changes in work and priorities. Advanced proficiency in PC applications such as Word, Excel and PowerPoint. Experience supporting a senior executive in a one-on-one support role is desirable. Excellent verbal and written communication skills are essential. High level of diplomacy, discretion, and excellent judgment. Meticulous attention to detail and strong follow through.

Keywords: Belcan Corporation, Houston , Sr. Administrative Assistant, Administration, Clerical , Baytown, Texas

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