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External Reporting Specialist - OIE

Company: HCC
Location: Houston
Posted on: May 27, 2023

Job Description:

We are currently seeking an External Reporting Specialist who will advance the institution's proud tradition of excellence in academics, student life and community service.

The Opportunity

You: You thrive on helping students achieve their educational and career aspirations, and you're looking for an opportunity where you can continue learning and growing in your career.

Your mission: We'll rely on you to perform the data formatting, analysis and verification of institutional reports for state and federal agencies, including the Texas Higher Education Coordinating Board (THECB).

Your work: Highlights
In this role, you'll perform data audits and work with institutional departments and personnel to ensure the accuracy of reported data, correcting process issues as needed.

You'll assist with the reconciliation of institutional reports with THECB and federal IPEDS edits, and work with departments and staff to identify and correct data when required.

In addition, you'll maintain electronic edit files, making necessary changes and revisions, and ensure that reports are submitted by the deadlines mandated. You'll assist in determining user requirements for new and modified programs and/or systems, and you'll review and test new and/or existing program changes mandated by THECB

Professional Development Opportunities
At HCC, we support job-related professional growth that will enable you to advance your career goals, increase institutional effectiveness and improve the quality of our programs and services. You'll discuss with your supervisor the training programs, conferences, courses and/or other relevant professional development activities you plan to participate in throughout the year.

Next steps: If you always have the student experience in the forefront of your planning and execution, if you're a collaborator, an innovator and a person who gets things done, apply today!

Responsible for data formatting, data analysis and data verification of assigned area of records and reports for internal, external, state and federal agencies, including the Texas Higher Education Coordinating Board (THECB), and the U.S Department of Education (USDOE) . Assist in ongoing management of assign area case data and records. Assist submission of reports by specified deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.


To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.


Associate's degree required; Bachelor's degree preferred.


Three (3) years related work experience is required.


Experience dealing with wide range of constituencies in a diverse community to include employees and students.

  • Work with appropriate assign area personnel and other departments to ensure and confirm the accuracy of reported data and to correct process issues, as needed;
  • Maintain electronic edit files, making necessary changes and revisions;
  • Receive, sort and transfer electronic files and documents to proper destination
  • Participate in internal/external committees as directed;
  • Perform data audits of assign area data sources to ensure data integrity;
  • Assist in determining user requirements for new and modified programs and/or systems
  • Ensure current programs and systems are current and upgraded as necessary;
  • Review and test new and/or existing program changes in accordance with standards and procedures;
  • Assist with the reconciliation of institutional reports and work with departments and staff to identify and correct data when required;
  • Respond to ad hoc requests for data and information;
  • Coordinate and communicate, both orally and in writing, with designated departments to include internal and external departments or agencies; and
  • Confer with Information Technology and other departments to ensure and confirm the accuracy of collected and reported data.
  • Proficiency with MS Office Suite especially Excel required;
  • Experience with PeopleSoft or equivalent enterprise management system preferred;
  • Ability to attend to detail related to data accuracy and integrity required;
  • Possess strong analytical and problem solving skills;
  • Exhibit flexibility in working in a team environment;
  • Excellent interpersonal, oral and written communication skills;
  • Ability to handle project within the bounds of professional ethics and maintain data confidentiality as required; and
  • Ability to work with a multicultural workforce, diverse groups and sensitivity to cultural differences.

    This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

    This job description may be revised upon development of other duties and changes in responsibilities.

    The Organization

    Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

    The Team

    Be a part of a dynamic community dedicated to providing the resources, guidance and inspiration needed to create the ultimate student experience: from registration and financial aid applications to the first time they arrive at one of our Centers of Excellence or log in to their first class, from academic success planning to providing a safe environment, and from connecting them with community networks to launching them into the career of their dreams. Make their student experience exceptional.


    Houston is a city with limitless possibilities:

  • Third-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
  • 145 languages are spoken here.
  • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
  • Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
  • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
  • World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.
  • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
  • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

    If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

    EEO Statement

    Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

    David Cross, Director EEO/Compliance, Title IX Coordinator
    Office of Institutional Equity

    PO Box 667517

    Houston TX, 77266

    713 718.8271 or Institutional.Equity@hccs.edu

    HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

    Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.

Keywords: HCC, Houston , External Reporting Specialist - OIE, Advertising , Houston, Texas

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