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Special Education Records Specialist (IDEA Funded) - School Year 2022-2023

Company: Spring Branch Independent School District
Location: Houston
Posted on: May 28, 2023

Job Description:

Position Type:

Date Posted:

Special Education

Spring Branch Independent School District
Job Description
Special Education Records Specialist (IDEA Funded)

Job Title:

Special Education Records Specialist (IDEA Funded)

Reports To:

Director of Special Education


Paraprofessional (Clerical/Teacher Assistant)

Wage/Hour Status:





See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 203



Date Revised:


Primary Purpose:

Responsible for maintaining all special education student records.



  • High school diploma or equivalent. Special Knowledge/Skills:
    • Minimum Assessment Standard: Broad knowledge of MS Word and basic knowledge of MS Excel.
    • File maintenance skills.
    • Effective organizational, communication and interpersonal skills.
    • Ability to use personal computer and software. Experience:
      • Previous successful office experience.

        Major Duties and

        Clerical Support:
        • Accumulate and distribute ARD, appraisal and diagnostic information to schools, districts, hospitals, parents, adult students and regulatory agencies.
        • Maintain records database to track fulfillment of records requests.
        • Purge contents of audit files as prescribed by retention parameters and prepare purged files for permanent storage.
        • Coordinate and maintain information from Esped, PEIMS and Skyward data systems. Facilitate the distribution of open records requests.
        • Respond to queries regarding student files from within the district and from agencies outside of the district.
        • Create and maintain department spread sheets and data bases.
        • Prepare requisitions and monitor inventories as needed. Records and Reports:
          • Maintain central files of all original documents of student confidential audit files for all Special Education students in the district.
          • Receive new original ARD documents, evaluation reports and all supporting documents from individual campuses and file with original student confidential audit files throughout the school year.
          • Provide information and copies from central confidential student audit files to appropriate parties as requested.
          • Organize and maintain central district special education files using automated records retrieval system. Other:
            • Maintain confidentiality of information.
            • Perform other duties as assigned.



              Equipment Used:

              Computer and various office equipment.

              Working Conditions:

              Mental Demands:
              • Maintain emotional control under stress.
              • Work with frequent interruptions.
              • This position requires regular interacting with the public. Physical Demands:
                • Repetitive hand motions.
                • Prolonged use of the computer.
                • Frequent sitting, stooping, bending, pushing and pulling.
                • Moving small stacks of textbooks, boxes, equipment and other campus equipment disabilities (e.g. ability to lift 30 lbs.). .
                • May require occasional extended hours.

                  Application Procedure:

                  Click Apply then Login. To complete your application, please visit our website at https://www.springbranchisd.com/join-our-team/applicants.

                  Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.

                  The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Keywords: Spring Branch Independent School District, Houston , Special Education Records Specialist (IDEA Funded) - School Year 2022-2023, Education / Teaching , Houston, Texas

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