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CHIEF OF STAFF/ESTATE MANAGER 250K + base (hybrid/remote)

Company: Career Group
Location: Houston
Posted on: January 16, 2022

Job Description:

CHIEF OF STAFF / ESTATE MANAGER 250k + base (hybrid / remote)Lovely couple is sin need of a Chief of Staff/ Director of Properties to oversee homes in NYC, Long Island, Palm Beach and Aspen. No office time necessary, but advance trips to properties are a must. Exceptional opportunity
Estate Management--- Supervise estate-wide organization, budgets, purchasing, and maintenance--- Serve as the main point of contact for the Principals, their guests, and key staff--- Direct communication with staff regarding the principals' and guest schedules, service standards, and system operations--- Implement improvements, establish protocols, and initiate good neighbor relations--- Research and implement new protocols and standards to keep in compliance with state and federal employment laws--- Handle HR duties, from sourcing to termination, including payroll, scheduling, timekeeping, reimbursements, uniform purchases, staff meetings, employee reviews and warnings, job descriptions, conflict resolution, and post-employment support--- Train and coach a staff comprised of household managers, butlers, property managers, personal assistants, yacht captains, chefs, nannies, housekeepers, housemen, consultants, etc.--- Communicate daily with house manager, consultants, and service suppliers regarding operations, including smart home technology, HVAC systems, IT, maintenance, and security--- Handle international travel plans, including apartment/villa rentals, contracts, staffing, logistics, budgets, security, ground transportation, currency, and mobile data plans--- Oversee safety and security protocols for residents, guests, and staff regarding fire and cyber security--- Keep track of petty cash, foreign currency, and household checkbooks--- Manage organic gardens and landscaping, including liaising with gardeners and chef to ensure fulfillment of requests
Owner's Representative--- Liaise with architects, designers, and construction companies on renovations--- Review and approved proposals and invoices for accuracy, designate Signator on proposals and contracts, and provide oversight of work being conducted, schedules, cost and quality control--- Negotiate pricing and/or multiple bids for projects, worked closely with accounting department to assure timely payments--- Work with architects and contractors and designers regarding construction, renovations, change orders, and upgrades--- Collaborate with designers concerning replacement items, storage, and upkeep of custom furniture, linens, and fine silver
Event Management---Coordinate event design schedules, walkthroughs, vendor/caterer selections, florals design, insurance, valet/transportation, signature cocktail and wine pairings, rentals, neighbor letters, staff coordination, entertainment/music, security, budgets, and clean-up--- Organize family milestone events, political fundraisers, and philanthropic endeavors--- Plan menus with chefs that incorporated in-season and sustainable ingredients, especially produce from the estate's organic gardens and orchards
Guest Services--- Ensure 5-star service was provided at every residence and on every plane and yacht---Serve as the communications hub for the principals and their guests regarding schedules, stays, events, and entertainment--- Organize annual guest transportation, accommodations, dietary restrictions/requirements, and communications for guests
Art Collection Management--- Manage oversight of the art collection, including acquisitions and deaccessioning, museum loans, transport, insurance schedules, installations, restoration works, and storage coordination--- Coordinate the principals' concerns with galleries, auction houses, and art advisors--- Produce physical catalogs for each property location with artist biographies and work details--- Manage inventories of fine jewelry, objets d'art, and antique furniture
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Keywords: Career Group, Houston , CHIEF OF STAFF/ESTATE MANAGER 250K + base (hybrid/remote), Executive , Houston, Texas

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