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Project Manager - BTMM

Company: CBRE
Location: Houston
Posted on: August 7, 2022

Job Description:

Posted25-Jul-2022Service lineGWS SegmentRole typeFull-timeAreas of InterestConstruction, Facilities Management, Project Management, Workplace StrategyLocation(s)Houston - Texas - United States of America, South Houston - Texas - United States of AmericaJOB SUMMARYThe purpose of this position is to support individual, multi-disciplined real estate project solutions for corporate clients, with planning and managing business transition and move management projects. This position requires direct leadership on the overall direction of an occupancy planning, relocation or decommissioning projects.The ideal candidate will also have the ability to effectively and professionally work with people of various disciplines and levels within a corporate environment, including real estate, facility management and IT teams, C-level executives, department heads, administrative assistants, and end-users; as well as the project team, including: construction managers, architects, engineers, building managers and physical movers.JOB RESPONSIBILITIES:Determine CBRE resource requirements, allocate time commitments and tasks and establish project fees.Develop project scope and subtasks for CBRE team membersCreate PowerPoint presentations for client s executive level managementCommunicate scope assigned to staff and manage progress and outcomePrepare complex project schedules and manage milestones in MS ProjectCreate client specific process or documentation for CBRE team useUtilize BTMM standardized processes and documentationCreate master project files using BOXMonitor the approved fee vs expended fee and report status monthlyProvide high level look ahead schedules in Power Point or other form acceptable to clientDevelop overall relocation strategy; prepare and distribute relocation charterDevelop detailed move plans as per BTMM processOversee and lead relocation team; document and distribute meeting minutesCoordinate and chair move team meetings; document and distribute meeting minutesDevelop detailed move scope of work for vendorsDevelop move communications plan; generate newsletters, placements and move instructionsDevelop and train departmental move coordinatorsDevelop and manage overall relocation budget; track in excel or SmartsheetDevelop relocation schedule in MS Project identifying major tasks and resources requiredDevelop project contingency plans, document and trackDevelop scopes of work for each subcontracted service associated with the projectDevelop and issue Requests for Proposal for all move-related vendors; provide bid analysis and recommendationsDevelop move database using Microsoft Excel or SmartsheetGenerate move database, using mail merge to develop pre-printed move labels, signage and drawingsCreate and provide reporting on internal and external service level agreements and KPI sDevelop detailed move logistics plan for all move phases in MS Project or ExcelAudits move process for best practices, lessons learned and process improvementCreate and manage post move survey process, report resultsCoordinate post move activities and lessons learnedCreate Case StudyProvide move metrics data to manager (size, number, vendor cost breakdown, survey results, etc.).REQUIRED QUALIFICATIONS:Education & Experience:A bachelor s degree (BA/BS) from a four-year college or university and a minimum of four years of related experience in more than one of the following areas: move management, facility management, interior design, architecture, engineering, or related field.Software Skills: Candidate must have expert command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Smartsheet), WebEx and/or Skype and Project with strong emphasis on managing, editing and manipulating (mail merge) large Excel files and complex Word documents. Experience in Microsoft Publisher, Bluebeam and/or AutoCAD.Must have prior experience managing moves larger than 300 people.Excellent communication and interpersonal skillsStrong verbal and written communication skillsAbility to effectively communicate with people in all levels of the organization (admins to CEO)Must be able to present to large groups of people (50 - 500)Must be able to provide calm reassurance to client and help them through very stressful phases of projectsProvide coaching to subordinates or vendors where needed to deliver a high-level of customer serviceAdvanced leadership abilities: Take charge approach to instill confidence with client; ability to persuade client to make different decisions, when neededExpert ability to lead project meetings using WebEx or SkypeAbility to view project requirements at both a macro and micro levelAbility to schedule and organize tasks based on client needs and project constraintsAbility to manage a project and deliverables to approved scope and feeExcellent time management skills to start and complete multiple layers of tasks concurrentlyStrong attention to detailExcellent logic and reasoning skillsSolid understanding of current business technologies (telecom, IT, electrical, mechanical, lab environments)Ability to draft contracts and understand associated liabilitiesKnowledge of the steps involved in occupancy planning, move management and decommissioningPossess the drive to consistently exceed client expectations and deliver successful project outcomesPossess creativity and problem-solving abilitiesAbility to work under deadlines and in a fast-paced environmentAbility to conduct on-site client meetingsAbility to work weekends and possibly some holidays

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Keywords: CBRE, Houston , Project Manager - BTMM, Executive , Houston, Texas

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