Director, System Strategic Sourcing & Contracting

Company: Houston Methodist
Location: Houston
Posted on: March 20, 2023

Job Description:

JOB SUMMARYAt Houston Methodist, the Director System Strategic Sourcing and Contracting position is responsible for organizing, directing and implementing a system-wide approach to Strategic Sourcing. This position will develop the strategic sourcing strategy, including the annual work plan which contributes to the Clinical Value Analysis Committees' agenda and leads the contracting team activities. This role will also serve as a resource to senior management and physicians in matters related to system-wide expense reduction initiatives, supplier relationship management, strategic sourcing initiatives and contract negotiations while providing leadership, management, and accountability relating to all contracts.The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives. In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment. This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations.PRIMARY JOB RESPONSIBILITIESPEOPLE - 20%

• Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams to enable the effective and efficient completion of objectives. (EF)
• Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees. (EF)
• Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators. (EF)
• Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes. (EF)
• Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed. (EF)SERVICE - 20%
• Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction. (EF)
• Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department. (EF)
• Facilitates the implementation of approved product/service conversions through collaboration with department directors, Supply Chain staff, educational resources, suppliers and user groups as needed by conferring with senior management to develop organizational policies related to contract administration and process flow; ensuring buy-in for cross-functional implementation. Interacts with physicians, clinicians and allied health professionals to determine need and initiate supply/service evaluation process from request through contract execution and implementation. (EF)QUALITY/SAFETY - 10%
• Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/ licensing agency and/or department guidelines as applicable. (EF)
• Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety. (EF)
• Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.). (EF)
• Maintains a process for the continual identification and prioritization of cost containment, quality, safety and patient outcome opportunities while engaging in strategic sourcing activities. Identifies unusual terms and conditions and contractual performance risk elements. Ensures initial development of contractual risk assessments for all existing or proposed contracts. (EF)FINANCE - 30%
• Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness. (EF)
• Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications. (EF)
• Collaborates with Finance colleagues in determining impact of product/service selections on revenue and accounting cycles. Oversees, manages, creates and reports the internal evaluation of contract performance against any negotiated measurable criteria. (EF)GROWTH/INNOVATION - 20%
• Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/ system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings. (EF)
• Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate. (EF)
• Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an on-going basis. Conducts conversations with staff on their development and MDP. (EF)
• Proactively investigates and stays current on new and emerging technology, clinical outcomes advances, contracting strategies and the direction of the Supply Chain and hospital market (EF).This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.EDUCATION REQUIREMENTSo Bachelor's degree requiredo Master's degree preferredEXPERIENCE REQUIREMENTSo Ten years of combined sourcing and contracting experience to include two years people management experience

Keywords: Houston Methodist, Houston , Director, System Strategic Sourcing & Contracting, Executive , Houston, Texas