Accountant II (Healthcare experience - Clinical Trials)
Company: The University of Texas M. D. Anderson Cancer Cent
Location: Houston
Posted on: January 26, 2023
Job Description:
Title
Accountant II
MISSION STATEMENT
The mission of The University of Texas M. D. Anderson Cancer Center
is to eliminate cancer in Texas, the nation, and the world through
outstanding programs that integrate patient care, research and
prevention, and through education for undergraduate and graduate
students, trainees, professionals, employees and the public.
SUMMARY
-
Provides accounting support for Clinical Research financial and
operational activities of the Department of Lymphoma/Myeloma.
-
JOB SPECIFIC COMPETENCIES
Experience with financial data analysis, using OBIEE, reconciling
clinical research study accounts and experience with Epic account
reconciliation is preferred.
-
- Financial Analysis & Reporting
- Prepare and maintain reports for all industry sponsored studies
belonging to assigned PIs that show the financial status of each
study, including both current revenue and expenses along with
anticipated revenue and expenses.
- Prepare and maintain reports for all assigned PIs summarizing
free balances for all ancillary accounts (30s, 40s, 80s, 90s,
etc.). - -
- Provide account information when study team members and PIs
need to make purchases or request services or new hires.
- Regularly review all invoices from other departments within MD
Anderson for accuracy and ensure that they are paid in a timely
manner - IDSR, CTRC, etc. -
- Review and complete monthly Statistical Sampling entries for
assigned PIs by institutional deadlines.
- Review and analyze data from above reports to identify trends
or problem areas and formulate strategic solutions to address any
deficiencies.
- Meet regularly with assigned faculty to review financial
account status and provide updates regarding invoicing and
payments, as well as discuss personnel financing and plan for their
continued support. -
- Provide guidance and advice to faculty regarding the
appropriate use of funds according to institutional policies and
procedures.
- Maintain projections of current and anticipated personnel
spending along with anticipated personnel funding.
- Create break even report for PI clinical trial portfolio and
determine their team's monthly burn rate.
- Review all sources of personnel funding to ensure all personnel
are being charged to the correct accounts for invoicing and effort
reporting purposes.
- Prepare and process ePAFs for new hires, staffing changes, or
to correct any errors on study deficits.
- Regularly calculate personnel money earned on each sponsored
project, and regularly prepare IDTs to move that personnel funding
from individual study accounts to fund the personnel Infrastructure
Accounts. -
- Assist in the preparation of other monthly and annual financial
reports as assigned. -
- Manage Alliance trials for faculty and provide quarterly
expense report to the sponsor or CRO
-
- Invoicing
- Review all sponsored contracts and invoice as appropriate on a
routine basis to ensure invoicing occurs as outlined in the
sponsored contract.
- Download study charges from epic and reconcile against coverage
analysis and budget to invoice sponsor for expense
reimbursement
- Track payments to ensure they have been received and reflected
to study account as expected.
- Coordinate with Grants & Contracts to make sure that the
accounting for all invoices is accurate and all payments are posted
to the correct accounts.
- Review hospital billing records, study accounts, and coordinate
with study teams to be sure that all invoiceables listed on the
contract are properly invoiced to the sponsor. -
- Review patient travel reimbursement submissions from the
patient, review for accordance with sponsor's contract and
institutional rules, prepare check request submissions, prepare
invoices for sponsor reimbursement, and monitor accounts to be sure
that all patients have been properly reimbursed and all
reimbursements have been paid by the sponsor.
- Coordinate with Pre-Award on contract amendments for those
studies where the existing contract does not provide adequate
coverage for the expenses incurred.
-
- Quarterly Effort Reporting/Certification
- Coordinate the quarterly effort certification process with PI
and study team members in accordance with institutional policy.
-
- Review all effort cards for alignment with department
records.
- Meet with principal investigators to review their own effort
cards as well as the cards for all employees whose salary is
supported from their sponsored projects.
- Monitor ECC system to track timely certification and processing
of reports.
- Process all ePAFs/retros needed to ensure that the effort
certified matches actual payroll.
- Maintain high level of expertise for effort certification
through educational opportunities and interactions with Grants &
Contracts personnel. - -
-
- Monthly Fee processing ofInstitutional Start-up Fees and
Department Core Rees related to clinical research projects and
other studies -
- Process start-up fees on a monthly (or quarterly) basis
ensuring timely and accurate recording and reporting of financial
data.
- Process department core fees acquired from clinical trials to
ensure salaries are covered for regulatory accounting personnel and
clinical research supervisors.
-
- Other duties as assigned.
-
The performance for all functions is measured by observation by
supervisor, reports from faculty and co-workers, the accuracy and
timeliness of work produced, and the demonstrated ability to
effectively work under stress. - The position also requires one to
anticipate needs, to recognize situations requiring assistance and
have the ability to refer or perform any necessary tasks, and to
comprehend the goals of the department and take the initiative in
making decisions and taking actions to further these goals.
The above functions require the following abilities and skills:
- Demonstrated proficiency in MS Excel, MS Access, Hyperion, and
other institutional financial systems.
- Demonstrated thorough working knowledge of institutional and
state guidelines, which include purchasing, check requests, petty
cash and travel. - Also, a demonstrated working knowledge of
mainframe access programs to monitor company center
activities.
- Ability to practice independently, strong verbal and written
communication skills, organizational and critical judgment skills,
and be able to interact effectively with patients and co-workers.
-
- Strong attention to detail.
- Ability to work with personal computers using standard word
processing software, spreadsheets, and programs for database and
graphics usage.
- Ability to maintain a satisfactory work environment by
organizing and redistributing files, records, etc., requiring
bending, stooping, reaching, manual handling, walking, visually
inspecting, extended standing, sitting and repetitive motions. -
May be required to lift up to 15 pounds.
- Requires use of computer via keyboard, and operating facsimile
machine, calculator, printer, photocopy machine, etc. - Requires
the use of push-button, multiple line telephone set. - Must be able
to master new software by utilizing available resources (other
program personnel, reference manual, training classes, etc.)
- Be clearly understood by verbal communication in face-to-face
encounters and by telephone.
- Strong command of the English language, including spelling,
writing, and verbalizing and ability to communicate well verbally
and in writing.
Other duties as assigned
-
-
Bachelor's degree in Business Administration, Accounting or related
field. Two years of accountant experience required with a
Bachelor's in Business Administration or related field. One year of
accountant experience required with a Bachelor's in Accounting. May
substitute required education degree with additional years of
equivalent experience on a one to one basis. It is the policy of
The University of Texas MD Anderson Cancer Center to provide equal
employment opportunity without regard to race, color, religion,
age, national origin, sex, gender, sexual orientation, gender
identity/expression, disability, protected veteran status, genetic
information, or any other basis protected by institutional policy
or by federal, state or local laws unless such distinction is
required by law.
http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 153125
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Day/Evening, Days, Varied
- Minimum Salary: US Dollar (USD) 54,500
- Midpoint Salary: US Dollar (USD) 68,000
- Maximum Salary : US Dollar (USD) 81,500
- FLSA: exempt and not eligible for overtime pay
- Fund Type: Soft
- Work Location: Remote (within Texas only)
- Pivotal Position: No
- Science Jobs: No
Keywords: The University of Texas M. D. Anderson Cancer Cent, Houston , Accountant II (Healthcare experience - Clinical Trials), Healthcare , Houston, Texas
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