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Executive Assistant

Company: American Heart Association
Location: Houston
Posted on: February 16, 2020

Job Description:

OverviewAre you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.ResponsibilitiesThe American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our SouthWest office in Houston, TX. The primary responsibilities of this role include providing senior level support to the SVP, Greater Houston, managing administrative staff members and executing complex administrative support/technical program assistance work. You will have a high level of analytical ability, multi-tasked manner of thinking, self-motivated and directed, and possess excellent administrative skills. He or she will have integrity, high motivation, shown ability to produce results in a highly deadline-oriented environment and creativity that will invigorate the AHAs annual business plan. The Executive Assistant works under minimal supervision with considerable latitude for the use of initiative and independent judgement.Essential Job Duties:

  • Provides administrative support to SVP, Greater Houston.
  • Leads team of a front desk rotation and Administrative Associate. Provides goal setting, mentorship and leadership to his/her team.
  • Maintains calendars, schedules meetings and makes logistical arrangements necessary for internal and external meetings.
  • Manages and maintains donor contact information lists and communicates regularly with donors.
  • Works with SVP to ensure timely stewardship and follow up needs are met for key donors, board members and committee members.
  • Maintains an orderly filing system for correspondence and other documents.
  • Maintains accurate information relevant to internal meetings, committee meetings and events.
  • Working independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations and disseminating information.
  • Coordinates Board and key monthly committee meetings.
  • Maintains board contact information lists and handles communication between board and SVP.
  • Lead research efforts and identification of potential new donors and funding opportunities.
  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
  • Performs desktop publishing and creates and develops visual presentations and proposals.
  • Directly manages one Administrative Associate.
  • Acts as a liaison with other departments.
  • Types and designs general correspondence, memos, charts, tables, graphs, spreadsheets, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
  • Handles confidential information.
  • Other duties as assigned by supervisor.QualificationsWant to help get your resume to the top? Take a look at the experience we require:
    • High school diploma or GED equivalent required. College Degree preferred.
    • 4+ years of related experience with 1 year supporting senior/executive level management and 1 year of team management.
    • Proven ability in working and making decisions quickly and independently with little to no direct supervision.
    • Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies.
    • Ability to work in a team environment and interact with all levels of AHA staff, volunteers and the public.
    • Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
    • Confirmed organizational skills, detail oriented and experience handling sensitive and confidential information.
    • Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.
    • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.
    • Advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets is preferred. These skills are subject to testing.If you believe this describes you then apply for immediate consideration.Salary/Benefits:Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills helping you grow and thrive at the American Heart Association. To help you be successful you will have access to our award-winning learning platform the Heart U! This position is eligible for our full benefits and retirement packages, generous PTO accrual, paid holidays in addition to the week of December 25th off!While we can only contact applicants, who are most qualified for the position, we do appreciate all applicants for their interest and effort in applying.Click on New Resume (or Existing Resume if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.At American Heart Association - American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.to see other opportunities.Be sure to follow us on Twitter #TheAHALife EOE Protected Veterans/Persons with Disabilities#LI-KC1Location US-TX-HoustonPosted Date 3 weeks ago (1/22/2020 6:24 PM)Requisition ID 2020-5658Job Family Group Business OperationsJob Category Administrative/ClericalLocation: Houston, TX

Keywords: American Heart Association, Houston , Executive Assistant, Other , Houston, Texas

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