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Administrative Assistant - Monday-Friday 7am-4pm

Company: University of Texas M.D. Anderson
Location: Houston
Posted on: June 12, 2021

Job Description:

Work Schedule: Monday-Friday, 7am-4pm

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

Interfaces with Internal and external customers to define needs serviced by facilities. Coordinates with facilities to make sure client needs are exceeded. Makes recommendations that enhance the quality of services provided by PCPF.

Kronos Timekeeper

Timekeeper for the department. Enters data in Kronos , completion by 12pm Tuesday of each week, assures all exception logs are completed correctly, monitors attendance, for all unscheduled time, runs reports as requested by personnel. Must be proficient with attendance and timekeeping policies and be proficient in hourly and on-call pay and policies. Acts a liaison between myHR, payroll and the staff. Researches and makes Kronos corrections as needed.

HR / On Boarding

Handle all new hire documentation, to include Employee personnel files for both new and transferred employees. Ensure employees are enrolled in correct training. Issue lockers, combo codes and uniforms to new employees. Inventory of scrubs and shoe coverings. JC Personnel Review

Administrative Support

Coordinates meetings and department-wide event scheduling and planning, provides administrative support for the team. This includes scheduling attendees, handling meeting location details, preparing meeting materials/agendas, scheduling catering, producing flyers/invitations/ PowerPoint presentations and taking/preparing meeting minutes. Must demonstrate excellent interpersonal skills, working effectively with a wide variety of professionals, administrators, management staff, employees and vendors. Ensures accuracy of calendar with special detail to double bookings, meeting cancellations and time allowance between meetings. Responds to requests for electronic calendaring for meetings, projects, appointments, etc will be responded to within the maximum of one (1) business day of initial contact. Composes formal and informal correspondence, mail merges, formats presentations, and creates reports, graphs, org charts, etc. Must be able to use Microsoft programs and demonstrate the ability to use proper grammar and spelling while composing and proofreading documents/materials. Responsible for updating bulletin boards, creating monthly flyers, newsletters, and for viewing and distribution to the department. Maintains departmental records, filing systems and coordinates records management for the department.

Other Duties as assigned

Considered essential personnel. Back-up to reconciliation process and other administrative support team members.

High school diploma or equivalent. Four years of administrative/secretarial experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

WORKING CONDITIONS

Deadlines: Work environment is deadline focused on the time or date in which a particular task must be finished or a particular assignment, task or function must be done.

Sedentary Environment:

Sedentary Environment

Worker will spend majority of time seated at workstation.

PHYSICAL DEMANDS

Frequency

Weight

Keyboarding

Walking

Standing

Sitting

Seldom 3-10%

Frequent 34-66%

Frequent 34-66%

Seldom 3-10%

None

COGNITIVE DEMANDS

Appropriate Behavior

Attention to detail

Comprehending

Following Instructions

Oral Communication

Performing in a Leadership Role

Problem Solving

Responding in emergency situations

Additional Information

  • Requisition ID: 140262
  • Employment Status: Full-Time
  • Employee Status: Regular
  • FLSA: exempt and not eligible for overtime pay
  • Work Week: Days, Varied
  • Fund Type: Hard
  • Pivotal Position: No
  • Minimum Salary: US Dollar (USD) 36,000
  • Midpoint Salary: US Dollar (USD) 45,000
  • Maximum Salary : US Dollar (USD) 54,000
  • Science Jobs: No

Keywords: University of Texas M.D. Anderson, Houston , Administrative Assistant - Monday-Friday 7am-4pm, Other , Houston, Texas

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