Work Schedule: Monday-Friday, 7am-4pm
The mission of The University of Texas M. D. Anderson Cancer
Center is to eliminate cancer in Texas, the nation, and the world
through outstanding programs that integrate patient care, research
and prevention, and through education for undergraduate and
graduate students, trainees, professionals, employees and the
Interfaces with Internal and external customers to define needs
serviced by facilities. Coordinates with facilities to make sure
client needs are exceeded. Makes recommendations that enhance the
quality of services provided by PCPF.
Timekeeper for the department. Enters data in Kronos ,
completion by 12pm Tuesday of each week, assures all exception logs
are completed correctly, monitors attendance, for all unscheduled
time, runs reports as requested by personnel. Must be proficient
with attendance and timekeeping policies and be proficient in
hourly and on-call pay and policies. Acts a liaison between myHR,
payroll and the staff. Researches and makes Kronos corrections as
HR / On Boarding
Handle all new hire documentation, to include Employee personnel
files for both new and transferred employees. Ensure employees are
enrolled in correct training. Issue lockers, combo codes and
uniforms to new employees. Inventory of scrubs and shoe coverings.
JC Personnel Review
Coordinates meetings and department-wide event scheduling and
planning, provides administrative support for the team. This
includes scheduling attendees, handling meeting location details,
preparing meeting materials/agendas, scheduling catering, producing
flyers/invitations/ PowerPoint presentations and taking/preparing
meeting minutes. Must demonstrate excellent interpersonal skills,
working effectively with a wide variety of professionals,
administrators, management staff, employees and vendors. Ensures
accuracy of calendar with special detail to double bookings,
meeting cancellations and time allowance between meetings. Responds
to requests for electronic calendaring for meetings, projects,
appointments, etc will be responded to within the maximum of one
(1) business day of initial contact. Composes formal and informal
correspondence, mail merges, formats presentations, and creates
reports, graphs, org charts, etc. Must be able to use Microsoft
programs and demonstrate the ability to use proper grammar and
spelling while composing and proofreading documents/materials.
Responsible for updating bulletin boards, creating monthly flyers,
newsletters, and for viewing and distribution to the department.
Maintains departmental records, filing systems and coordinates
records management for the department.
Other Duties as assigned
Considered essential personnel. Back-up to reconciliation
process and other administrative support team members.
High school diploma or equivalent. Four years of
administrative/secretarial experience. With preferred degree, no
experience required. Must pass pre-employment skills test as
required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer
Center to provide equal employment opportunity without regard to
race, color, religion, age, national origin, sex, gender, sexual
orientation, gender identity/expression, disability, protected
veteran status, genetic information, or any other basis protected
by institutional policy or by federal, state or local laws unless
such distinction is required by law.
Deadlines: Work environment is deadline focused on the time or
date in which a particular task must be finished or a particular
assignment, task or function must be done.
Worker will spend majority of time seated at workstation.
Attention to detail
Performing in a Leadership Role
Responding in emergency situations
- Requisition ID: 140262
- Employment Status: Full-Time
- Employee Status: Regular
- FLSA: exempt and not eligible for overtime pay
- Work Week: Days, Varied
- Fund Type: Hard
- Pivotal Position: No
- Minimum Salary: US Dollar (USD) 36,000
- Midpoint Salary: US Dollar (USD) 45,000
- Maximum Salary : US Dollar (USD) 54,000
- Science Jobs: No