Inspection Account Coordinator
Company: EnSiteUSA
Location: Houston
Posted on: May 16, 2022
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Job Description:
Job DescriptionSalary: JOB SUMMARYThe Inspection Account
Coordinator provides direct support to the Houston based Inspection
and Construction Management team. This role is responsible for the
day-to-day operational functions of the Inspection department by
supporting the VP, Assistant Manager, field personnel and assisting
client project requirements. This position in an on-site role based
out of the Houston office.DUTIES AND RESPONSIBILTIES OF THE JOB•
Provide administrative support to VP of Inspection and Assistant
Inspection Manager• Assist with VP and Asst. Manager with project
resourcing, including communicated with client regarding project
needs, maintaining resume database, identify potential candidates,
collecting personnel information• Maintain posted job openings and
request new position posting as needed• Develops and maintains
strong working relationships internal teams as well as external
current & potential future field personnel• Process new hires and
all staffing changes in HR system• Communicate staffing changes
accordingly with HR, Safety, IT & Project Teams and maintains all
staffing plans and rosters• Facilitates project set up: reviews,
rates, communicates with Accounting & Project teams on project
needs• Ensures clients POs are received, reviewed, and executed
accordingly• Maintains equipment, tool calibration, and equipment
list for Inspection Department• Provides training to field
personnel on timekeeping and expense reporting• Reviews & Approved
field time and expenses for assigned accounts, including requesting
and obtaining client approvals• Reviews & Approves project invoices
for assigned accounts• Prepares and distributes project and/or
Inspection required reports, documents, or correspondence timely•
Responds to inquires timely and escalates inquiries when needed to
appropriate team members• Performs other job-related duties as
assigned• Available to be on-call during evenings/weekends, as
neededOTHER SKILLS AND ABILITIES• Demonstrated ability to take
initiative and be a self-starter• Strong Customer Service skills
including responsiveness and problem-solving• Strong intrapersonal
and communication skill• Demonstrated organizational skills,
including attention to detail• Proven ability to set priories, meet
deadlines, and ability to multi-task• Demonstrated ability to
always maintain professional demeanor• Ability to work both
independently and as part of a team• Proven ability to handle
confidential information with discretion• Possesses basic knowledge
of phone, fax, and copier functionsEXPERIENCE REQUIREMENTS• 3-5
years' experience in a similar role or a Bachelor's degree•
Intermediate experience in MS Office Suite (particularly MS Word
and MS Excel) • Previous experience using SAP Programs (SAP
Supplier Portal, SAP-Fieldglass)• Heavy data entry experience •
Experience in the pipeline service/construction industry is a plus•
Experience in Human Resources is preferred PHYSICAL REQUIREMENT
ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOBThe physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of the
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.• May be
required to lift up to 30 lbs. If object is over 30 lbs. you are
required to have written permission from your supervisor prior to
lifting or moving the object.• Frequent use of auditory, verbal and
visual capabilities in order to adequately communicate via phone,
computer and in person.• Frequent sitting for extended periods of
time to carry out administrative functions. • Frequent
concentration for extended periods of time, paying attention to
detail to analyze information.• Frequent use of hands to operate
the computer or office equipment.*This position is on-site and
located in Houston, Texas. No relocation available at this time.
Please note, we are not accepting inquiries or candidates from
third party staffing agencies at this time. EnSiteUSA is an Equal
Employment Opportunity (EEO) employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity or
expression, national origin, genetics, disability, age or veteran
status.
Keywords: EnSiteUSA, Houston , Inspection Account Coordinator, Other , Houston, Texas
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