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Legal Assistant - Insurance and Reinsurance

Company: Phelps Dunbar LLP
Location: Houston
Posted on: May 16, 2022

Job Description:

Phelps Dunbar LLP is an AmLaw 200 full-service law firm. Phelps Dunbar LLP is offering an opportunity for a Legal Assistant supporting a group of attorneys in the Insurance and Reinsurance practice group in the Houston office.Essential Duties and Responsibilities:Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.Identify most efficient and effective manner to complete tasks.Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.Draft basic correspondence and court filings, such as Answers, Notices of Appearance, Motions, etc.A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents.Handle e-filing in State and Federal Courts.Professional demeanor when engaging with attorneys, clients and firm personnel.Handle incoming and outgoing mail, faxes and scan documents.Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite.Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings, hearings and depositions.Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for most part)Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list.Open files, close files and assist with conflicts checks.Requests reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.Maintain a good working rapport with clients which requires discretion and judgment.Regular and predictable attendance is an essential function of the job.Prepare, perform and coordinate e-filings.Perform other duties as required.Education and Experience Required:A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable.Three + years litigation secretarial experience in a law firm environment preferred.Qualifications and Skills Required:Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.Working knowledge of legal practices, terminology, documents and court procedures.Working knowledge of the firm's litigation and transactional support tools.Ability to interact and communicate effectively in a business environment.Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.Ability to accurately type a minimum of 60 words per minute.Excellent spelling, grammar, proofreading, transcription and general clerical skills.Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.Performance Measures:The Legal Assistant will be evaluated by the attorneys in the work group and the Office Manager based upon, but not limited, to the following performance criteria:Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.Dependability and cooperation with attorneys, clients and other support staff.Adherence to office policies and procedures.

Keywords: Phelps Dunbar LLP, Houston , Legal Assistant - Insurance and Reinsurance, Other , Houston, Texas

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