Legal Assistant - Insurance and Reinsurance
Company: Phelps Dunbar LLP
Location: Houston
Posted on: May 16, 2022
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Job Description:
Phelps Dunbar LLP is an AmLaw 200 full-service law firm. Phelps
Dunbar LLP is offering an opportunity for a Legal Assistant
supporting a group of attorneys in the Insurance and Reinsurance
practice group in the Houston office.Essential Duties and
Responsibilities:Leverage technology resources to ensure the group
of attorneys is operating as efficiently and effectively as
possible.Identify most efficient and effective manner to complete
tasks.Prepare documents by transcribing, formatting, inputting,
editing, retrieving, copying, printing and transmitting text, data
and graphics using office software applications.Draft basic
correspondence and court filings, such as Answers, Notices of
Appearance, Motions, etc.A knowledge and appreciation of the legal
processes that facilitate the accurate preparation of client
documents.Handle e-filing in State and Federal Courts.Professional
demeanor when engaging with attorneys, clients and firm
personnel.Handle incoming and outgoing mail, faxes and scan
documents.Ensure that documents are saved and filed into the
appropriate workspaces/folders in FileSite.Maintain the daily
calendar of each attorney including, but not limited to, scheduling
appointments, meetings, hearings and depositions.Maintain updated
correspondence and pleadings files. Handle personally or oversee a
records clerk as to filing, indexing, and creating sub-files. (this
should be electronic for most part)Maintain a master list for each
file and update the list as new files or matters are opened.
Maintain a master physical file location list.Open files, close
files and assist with conflicts checks.Requests reimbursement for
attorneys through ChromeRiver and for client costs through Accounts
Payable.Maintain a good working rapport with clients which requires
discretion and judgment.Regular and predictable attendance is an
essential function of the job.Prepare, perform and coordinate
e-filings.Perform other duties as required.Education and Experience
Required:A high school diploma or equivalency is required; an
associate degree, business school certificate or related education
is desirable.Three + years litigation secretarial experience in a
law firm environment preferred.Qualifications and Skills
Required:Strong knowledge of and ability to apply office software
applications including Word, Excel, PowerPoint, Outlook and
PDF.Working knowledge of legal practices, terminology, documents
and court procedures.Working knowledge of the firm's litigation and
transactional support tools.Ability to interact and communicate
effectively in a business environment.Flexible, solutions-oriented
approach and the ability to work under pressure and handle multiple
priorities from multiple sources.Ability to accurately type a
minimum of 60 words per minute.Excellent spelling, grammar,
proofreading, transcription and general clerical skills.Ability to
coordinate work activities; prepare legal correspondence and
documents; transcribe dictation; organize and maintain files and
records.Ability to operate standard office equipment, including
personal computer, copier, multi-function printers, facsimile, and
telephone.Performance Measures:The Legal Assistant will be
evaluated by the attorneys in the work group and the Office Manager
based upon, but not limited, to the following performance
criteria:Ability to perform responsibilities as outlined above,
both in terms of the quality and quantity of work.Expertise with
available software and technology tools, understanding of
secretarial and office procedures; equipment; legal terminology;
attention to detail.Dependability and cooperation with attorneys,
clients and other support staff.Adherence to office policies and
procedures.
Keywords: Phelps Dunbar LLP, Houston , Legal Assistant - Insurance and Reinsurance, Other , Houston, Texas
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