Accounts Receivable Specialist

Company: ALS Environmental
Location: Houston
Posted on: May 16, 2022

Job Description:

OverviewALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain at the forefront of the testing services industry, building an enviable reputation.Primary Objectives:Accounts Receivable Specialist will be responsible for assisting with the timely completion of the daily accounts receivable function.ResponsibilitiesAccounts Receivable Specialist has the following duties: Respond to collection emails from previous collection efforts. Review AR Mailbox emails and personal mailbox for correspondence from Customers. Research Customer discrepancies. Call and email Customers requesting payment for past due invoices. Attach a PDF copy of LIMS invoice and/or Statement from Oracle ERP when sending collection emails. Create and mail out Certified Demand Letters for severely delinquent accounts. Place past due accounts on credit hold in Oracle and email Project Managers to place them on hold in LIMS. Email the Customer a Statement and notify them they have been placed on hold. Research payment status on Customer accounts, review if credit hold should be removed. Request Chain of Custody (COC) and backup from lab upon Customer request. Research payments made but not showing on Customers statement and reach out to cash applications for receipting issues and further payment research, including payments made by Customers to ALTUS (Third-party Collection Firm). Pull requested invoices from LIMS and send to Customer upon their request. Forward W-9 and ACH banking remit info to Customer upon request. Assist with account reconciliations and follow up on outstanding balances for larger customer accounts. Document notes in excel. Forward Customer requests to the respective lab for invoice discrepancies/errors with Procurement (Pricing/Quantity/Item code) Forward Statements to project managers as requested. Attend weekly Collection calls with labs. Enter detailed collection comments on collection spreadsheet for lab and managements weekly review. Update Customers email address, contact number and physical address in Oracle. Email out reminders of payment due for a few customers who make monthly payments. Document credit card payments for Customers who call in and send to process payment. Request remittance information (invoice amount and numbers) for unapplied cash balances on Customers accounts and work with Cash Application Specialists on cleaning up and applying unapplied cash. Process manual credit memo's (outside the system) for over payments on Customer accounts as requested by Customers.QualificationsPosition Requirements: Minimum Bachelors degree (or international equivalent) in accounting, finance, business administration or closely related field. Minimum of five years of experience in Collections, finance, accounts receivable, business administration, and other related areas Minimum of five years of experience with ERP systems and Microsoft (MS) Office, particularly MS Excel; Tier 1 ERP experience is an asset.Core Competencies: Proficient verbal and written communication skills. Excellent organizational skills and attention to detail. Ability to prepare Credit Account Applications for approval. Proficient computer skills, specifically Microsoft Office. Ability to negotiate payment arrangements. Ability to work under pressure. Ability to adapt to changes in organizational structure and software. Extensive knowledge of Accounts Receivable and Collections; Profound analytical skills, critical thinking, and keen attention to detail; Strong systems skills, including the understanding of how systems can be leveraged to improve the effectiveness and efficiency of our processes and overall performance; Effective oral and written communication skills, as well as negotiation skills; Demonstrated knowledge of the application of accounting principles and practices; Experience and enjoy working in a team and with a large volume of Customers; Must enjoy working in a fast-paced, large organization and thrive under pressure.We would like to thank everyone for their interest in ALS but only candidates selected for an interview will be contacted."ALS is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society"ALS is a VEVRAA Federal Contractor.EOE AA Minority, Female, Veteran, Individuals with DisabilitiesClickHereto view the EEO is the Law posterClickHereto view the FMLA Law posterClickHereto view the EPPA Law PosterClickHereto view the Pay Transparency ProvisionClickHereto view company E-Verify Participation Poster

Keywords: ALS Environmental, Houston , Accounts Receivable Specialist, Other , Houston, Texas