Accounts Receivable Specialist
Company: ALS Environmental
Location: Houston
Posted on: May 16, 2022
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Job Description:
OverviewALS provides a broad range of testing and analytical
services to a wide variety of end markets and industries around the
globe. We continue to remain at the forefront of the testing
services industry, building an enviable reputation.Primary
Objectives:Accounts Receivable Specialist will be responsible for
assisting with the timely completion of the daily accounts
receivable function.ResponsibilitiesAccounts Receivable Specialist
has the following duties: Respond to collection emails from
previous collection efforts. Review AR Mailbox emails and personal
mailbox for correspondence from Customers. Research Customer
discrepancies. Call and email Customers requesting payment for past
due invoices. Attach a PDF copy of LIMS invoice and/or Statement
from Oracle ERP when sending collection emails. Create and mail out
Certified Demand Letters for severely delinquent accounts. Place
past due accounts on credit hold in Oracle and email Project
Managers to place them on hold in LIMS. Email the Customer a
Statement and notify them they have been placed on hold. Research
payment status on Customer accounts, review if credit hold should
be removed. Request Chain of Custody (COC) and backup from lab upon
Customer request. Research payments made but not showing on
Customers statement and reach out to cash applications for
receipting issues and further payment research, including payments
made by Customers to ALTUS (Third-party Collection Firm). Pull
requested invoices from LIMS and send to Customer upon their
request. Forward W-9 and ACH banking remit info to Customer upon
request. Assist with account reconciliations and follow up on
outstanding balances for larger customer accounts. Document notes
in excel. Forward Customer requests to the respective lab for
invoice discrepancies/errors with Procurement
(Pricing/Quantity/Item code) Forward Statements to project managers
as requested. Attend weekly Collection calls with labs. Enter
detailed collection comments on collection spreadsheet for lab and
managements weekly review. Update Customers email address, contact
number and physical address in Oracle. Email out reminders of
payment due for a few customers who make monthly payments. Document
credit card payments for Customers who call in and send to process
payment. Request remittance information (invoice amount and
numbers) for unapplied cash balances on Customers accounts and work
with Cash Application Specialists on cleaning up and applying
unapplied cash. Process manual credit memo's (outside the system)
for over payments on Customer accounts as requested by
Customers.QualificationsPosition Requirements: Minimum Bachelors
degree (or international equivalent) in accounting, finance,
business administration or closely related field. Minimum of five
years of experience in Collections, finance, accounts receivable,
business administration, and other related areas Minimum of five
years of experience with ERP systems and Microsoft (MS) Office,
particularly MS Excel; Tier 1 ERP experience is an asset.Core
Competencies: Proficient verbal and written communication skills.
Excellent organizational skills and attention to detail. Ability to
prepare Credit Account Applications for approval. Proficient
computer skills, specifically Microsoft Office. Ability to
negotiate payment arrangements. Ability to work under pressure.
Ability to adapt to changes in organizational structure and
software. Extensive knowledge of Accounts Receivable and
Collections; Profound analytical skills, critical thinking, and
keen attention to detail; Strong systems skills, including the
understanding of how systems can be leveraged to improve the
effectiveness and efficiency of our processes and overall
performance; Effective oral and written communication skills, as
well as negotiation skills; Demonstrated knowledge of the
application of accounting principles and practices; Experience and
enjoy working in a team and with a large volume of Customers; Must
enjoy working in a fast-paced, large organization and thrive under
pressure.We would like to thank everyone for their interest in ALS
but only candidates selected for an interview will be
contacted."ALS is proud to be an equal opportunity employer
committed to achieving and maintaining a workforce which reflects
and affirms the diversity of our society"ALS is a VEVRAA Federal
Contractor.EOE AA Minority, Female, Veteran, Individuals with
DisabilitiesClickHereto view the EEO is the Law posterClickHereto
view the FMLA Law posterClickHereto view the EPPA Law
PosterClickHereto view the Pay Transparency ProvisionClickHereto
view company E-Verify Participation Poster
Keywords: ALS Environmental, Houston , Accounts Receivable Specialist, Other , Houston, Texas
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