Procurement Specialist
Company: KIPP Texas
Location: Houston
Posted on: August 7, 2022
Job Description:
Company DescriptionKIPP Texas Public Schools is a network of 59
public charter, open-enrollment, pre-k-12 schools educating nearly
34,000 students across Austin, Dallas-Ft. Worth, Houston, and San
Antonio. Together with families and communities, our mission is to
create joyful, academically excellent schools that prepare students
with the skills and confidence to pursue the paths they choose
-college, career, and beyond-so they can lead fulfilling lives and
build a more just world.Founded in Houston in 1994, and operating
as KIPP Texas since 2018, our commitment to diversity, equity,
inclusion, and antiracism in our classrooms, in our offices, and in
the communities we serve is unwavering. We are looking to hire a
diverse team of dynamic, collaborative, and dedicated individuals
with an unyielding belief that every child will succeed. Join our
Team and Family and champion equity, chase excellence, persist with
purpose, bring joy, and help us rise together.KIPP Texas is part of
the national KIPP network of 255 college-preparatory public charter
schools in 20 states and the District of Columbia. Nationwide, KIPP
students complete four-year college at a rate of 36 percent,
comparable to the national average for all students and
approximately three times higher than the average of students from
low-income communities.You can see all our job opportunities at
.Job DescriptionThe OpportunityKIPP Texas is seeking a Procurement
Specialist to assist in the procurement of materials and services
for KIPP Texas. This position may be based in Austin, Dallas,
Houston, or San Antonio, Texas. The Procurement Specialist will
assist with vendor contract review, lead RFP processes, and engage
our external partners, contractors and subcontractors with the
utmost professionalism. Additionally, the Procurement Specialist
will ensure that procurement activities adhere to KIPP Texas
policies and procedures, as well state and federal laws and
statutes that govern such activities. Customer service is of
paramount importance in this role and of equal importance as the
candidate's attention to detail and buying and/or purchasing
acumen. The Procurement Specialist should expect to lead
discussions with a broad range of stakeholders, from early-career
school-based staff to the KIPP Texas Executive Team. S/he will also
partner closely with FP&A Analysts to ensure KIPP Texas'
continued financial sustainability. The Finance team celebrates
diversity, understanding the big picture, and always operating with
a focus on what is best for our Big & Little KIPPsters.Key
ResponsibilitiesThe Procurement Specialist will be responsible for,
but not limited to, the following duties:
- Actively track shipment status & communicate internally to
ensure knowledge of, and preparation for, delivery
- Maintain thorough understanding of Federal, State and local
procurement laws and board policies; ensure communication to
applicable stakeholders
- Assist with the preparation of bid documents, including notice
and instruction to bidders, specifications, and proposal forms
- Build trust and nurture ongoing internal relationships; this is
critical to understanding the needs of the organization and
ensuring willingness to engage and provide information, as
requested
- Contact vendors to check on supply and equipment availability,
invoices, purchase orders, contracts, and other issues, as
directed
- Detect and resolve problems with incorrect orders, invoices,
and shipments
- Collaborate with Accounts Payable & Purchasing to facilitate
the processing of Purchase Orders and ensure proper routing of
invoices; verify Purchase Orders for accuracy and required
detail
- Collaborate with Financial Compliance to support in its efforts
to source and maintain required vendor information
- Collaborate with Financial Planning & Analysis Analysts to
verify available funds prior to undertaking sourcing
activities
- Ensure a high level of customer service to meet the needs and
requirements of the organization
- Project management and real-time tracking of status of all
in-process and upcoming work streams
- Support in the review of contracts with regards to legal and
business terms, adherence to procurement policy, and identifying
opportunities for cost efficiencies; while important to be able to
zoom into the details, must have the ability to zoom out to see the
overall impact to the organization
- Travel to KIPP Texas locations across the state to facilitate
discussions & lead sourcing events, e.g. RFPs
- Actively seek out professional development opportunities
- Ad hoc tasks requested by the Senior Director of Procurement &
Financial Sustainability, as neededQualifications
- Bachelor's degree in Business Administration, Supply Chain
Management, or a related field from an accredited institution
- Minimum of one year of work experience in a fast-paced, high
stress environment
- Ability to work independently, with minimal ongoing
assistance
- Ability to analyze and organize a complex filing system of
bid-related documentation
- Diverse experience valued (purchasing, legal, finance,
accounting, military, consulting)
- Positive and professional demeanor, with an exemplary customer
service mindset
- Strong attention to detail and a high level of accuracy
- Strong oral and written communication skills; ability to work
with various working styles and different personality types at all
levels of management
- Strong problem solving and analytical skills
- Strong self-initiative and time management skills, with the
ability to manage multiple tasks and/or projects in a short and
compressed time window
- Strong understanding of contract terms & structures
- Strong understanding of laws, policies, and procedures related
to the procurement of goods and servicesAdditional
InformationCompensation and BenefitsAs a full time KIPP Texas
employee you are eligible to participate in all KIPP Texas' benefit
plans. KIPP Texas offers a robust variety of benefits choices,
including medical, dental, and vision options, as well as life
insurance, fertility, and disability plans starting as low as
$25/month.KIPP provides equal employment opportunity for all
applicants and employees.As an equal opportunity employer, we hire
without consideration to race, religion, creed, color, national
origin, age, gender, sexual orientation, marital status, veteran
status or disability.
Keywords: KIPP Texas, Houston , Procurement Specialist, Other , Houston, Texas
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