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Contract Manager - Bilingual Spanish

Company: T.EN
Location: Houston
Posted on: September 24, 2022

Job Description:

Job Description

Contracts Manager

Project Site: Ensenada, Baja California, Mexico

  • Responsible for the delivery of Contract Services and Strategy from the early tendering phase of projects until contract close-outs, including but not limited to the following:
    • Provide strategic input and advise project managers on contract strategy and contract management during the tendering phase,
    • Provide the principal contract support and lead all contract management activities for the Project, including Client contracts, Partnership arrangements (jv, consortium),
    • Protect and pursue T.EN's interests and contractual rights,
    • Maintain T.EN's liability exposure under strict control,
    • Track any risks and track/pursue opportunities in view of consolidating and increasing the project profit margin,
    • Initiate, consolidate, submit, negotiate and settle change orders, claims and amendments,
    • Meet with customers to discuss both legal and business matters

      Tendering Contract Management:

      • The Contract Manager supports and participates in the tendering process and carry out reviews of the Client-proposed drafts of Contract and their Exhibits as included in the Invitation To Tender (ITT) and as amended by the various bid bulletins.
      • The prime purpose of these reviews is to identify and assess the potential risks and difficulties in administrating the Contract during the execution phase and propose alternates or clarifications to the Tender Manager / Legal Counsel in charge, or anticipate mitigations during project execution (Change Orders, Schedule, reimbursable scope, rely-upon provisions, Client assigned items, nominated vendors, coordination with client and third parties interfaces, etc).
      • Liaise and obtain (if required) advice from the Legal Team (corporate, compliance, litigation, general legal advice), or by other functions (treasury, tax, insurance, etc.)
      • Support and/or coordinate the preparation of the Exhibits parts of the consortium/jv agreements (split of work, interface schedule etc.)
      • Participate in the negotiations with Client and potential partners
      • Provide to the procurement manager and the subcontract manager a flow-down of the contractual requirements set forth in the draft prime Contract in the ITT to pursue a rational approach in soliciting quotes and offers from potential vendors/subcontractors, and support procurement and subcontracting in the negotiation of critical terms with Vendors/Subcontractors thereafter.

        Projects Contract Management:

        • The Contract Manager's duties and responsibilities are to provide appropriate support and guidance to the Project Manager and leadership within the Project team in the management and administration of the contract, consistently with the relevant policies, standards and processes.
        • Participate in all project meetings (internal or with Client/Partners/Major Subcontractors and Vendors) when the agenda relates to the project status, cost and schedule issues in order to be aware of project activities, which may affect T.EN in respect of contractual positions and exposure to risks. The Contract Manager shall issue recommendations to the Project Manager for taking appropriate and timely actions to protect T.EN interests.
        • Initiate, draft and/or review, as the case may be, all incoming and outgoing correspondence with Clients and Partners and, and whenever necessary in case of matters related to T.EN's liabilities, risks and contractual rights, the correspondence to and from subcontractors and vendors.
        • Provide to the procurement manager and the subcontract manager a flow-down of the contractual requirements to ensure T.EN's obligations set forth in the Prime Contract pertaining to procurement and subcontracting are fulfilled and furthermore to pursue a rational approach and an efficient control of the transfer of the contractual rights & obligations to all parties involved in the project execution under T.EN's responsibility.
        • Provide necessary support in the preparation of the Special Terms & Conditions for procurement and subcontracting and in the negotiation of critical terms with Vendors/Subcontractors thereafter.
        • Work closely with the project control manager to monitor schedule performance and cost trends in order to identify risks and opportunities for revenue enhancement, schedule relief and risks mitigation.

          • Prepare a consolidated analysis of the Contract Terms and Conditions to highlight the areas of risks and opportunities to be pursued. As the work proceeds, the Project Contract Manager shall assist the Project Manager in the management of these risks as they arise and in pursuing the opportunities in accordance with T.EN's targets.
          • Assist the Project Manager in analyzing and tackling project financial issues and follow up the client progress payment and billings to ensure compliance with contract terms and requirements in cooperation with the project controller.
          • Initiate and coordinate the preparation, negotiation and settlement of change orders and claims (EOTs, Acceleration, delays, etc)
          • Assist the subcontracting and procurement teams in the identification, negotiation and resolution of major change orders and claims of subcontractors and vendors.
          • Work with the other project team members to monitor and identify Client's actions and/or inactions, which could result in contract changes and assist the Project Manager in their resolution with respect to additional compensation and time relief through change order management.
          • Monitor adherence to contract insurance provisions and coordinate any actions required in this regards with T.EN insurance department; ensure that all information needed for insurance claims are collected in due time.
          • Support the Project Manager in the management of T.EN contractual and commercial interests when working in JV or consortium with partners.
          • Liaise and obtain when required legal expertise from the Legal Team (corporate, compliance, litigation, general legal advice) and with other functions (treasury, tax, insurance, etc.) with the purpose of providing to the Project a comprehensive set of legal and contractual services.

            Qualifications

            --- Appropriate education and training level; Master's Degree, MS/MSc, or J.D. preferred

            --- Proven minimum 10 years relevant experience in large Oil & Gas or Infrastructure EPC contracting with an international company is a must

            --- Field experience in a construction yards or construction site

            --- Effective written and verbal communication in English is a must

            --- Efective written and verbal communication in Spanish is strongly preferred

            --- Possess strong negotiation skills and capacity to influence

            --- Demonstrate a solid understanding of legal terminology

            --- Ability to manage complexity, including large plant engineering

            --- Hands on knowledge and experience in Basic schedule analysis methodologies and Extension of Time claims.

            --- Possess strong communication and presentation skills

            --- Ability to hold open and direct dialogue with stakeholders

            --- High level of integrity and ethics

            --- Willingness to relocate to Ensenada, Mexico for the duration of the Project

            --- Interpersonal skills:

            - Proactive, committed and solution/results driven

            - Autonomous and Organisational Skills/Time Management

            - Ability to adapt and manage change

            - Professional delivery

            - Good team player

            Nice to have

            --- Experience in Onshore EPC contracts

            --- LNG Experience

Keywords: T.EN, Houston , Contract Manager - Bilingual Spanish, Other , Houston, Texas

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