Administrative Assistant (Front Desk)

Company: Automation Personnel Services
Location: Houston
Posted on: January 26, 2023

Job Description:

Job Description Administrative Assistant Automation Personnel Services is looking for a hard-working Administrative Assistant is responsible for providing a welcoming, eager to please, professional, and accurate service to customers, both internal and external, through personal contact or by phone. Pay Rate$17.50 -$28.00 an hour Schedule and Hours Monday to Thursday 6:45 AM- 4:30 PM Friday 6:45 AM- 11:00 AM(Long hours based on production needs) Job Title Duties and Responsibilities Greet incoming interview candidates and alert hiring managers via Google chat when candidates arrive. Administer and grade candidates initial assessments, and upload to google drive and calendar invites for manager access. Alert the hiring managers when candidates are ready to join interviews. Set up and disconnect the technology for interviews. Disinfect technology after each use. Front lobby, including reception desk: Keep this area neat and orderly. Wipe down countertops and equipment. Pick up trash and other items left by visitors.Kitchen: keep counters, appliances, and tables clean by wiping down as needed and per any established schedule. Make coffee first thing in the mornings and throughout the day as needed. Stock kitchen supplies (forks, spoons, coffee, filters, etc.). Empty refrigerator and discard expired items weekly. Maintain clean dishes by loading/unloading the dishwasher every morning and evening. Check dial pad voicemails daily and forward to the appropriate department/employee. Log any employee call-in voicemails. Enter Absent/Tardy employees into the call-in log as employees call in and notify respective managers/supervisors. Assist the HR department with recruiting by moving candidates through hiring stages as instructed every day, checking for CI survey completion, reaching out to candidates by phone and by email for completion of CI surveys, and creating job ads from job descriptions. Assist the HR department with new employee processing by taking their company portraits and uploading in UKG (HRIS system), preparing personnel file labels, updating company org charts with new employees, and scheduling calendar reminders for managers to complete new hire 60-day reviews.Job Title Qualifications and Requirements High School Diploma or GED 1 year of Administrative Assistant Experience Bilingual in Spanish (oral and written with ability to translate documents) is required. Solid word processing, spreadsheet use and graphic skills. Computer skills Math skills test Culture assessment givenJob Type Full time, Temp-HireBenefits Weekly Pay 401(k) retirement plan Medical, dental, and vision insurance Vacation Pay Holiday PayInterested in this job?Click Apply Now, email your resume to apsHoustonWest@apstemps.com, or call us at 713.730.7447 to learn more. You can also apply in person at our office located at:Automation Personnel Services Houston West Branch9630 Westheimer RdHouston, TX 77063Bonus Opportunity!We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout.About Automation Personnel ServicesAutomation Personnel Services is an award-winning staffing agency with more than 30 years of experience in manufacturing and light-industrial staffing. Automation Personnel Services is the winner of the ClearlyRated Best of Staffing Talent Award in 2019-2022, and the ClearlyRated Best of Staffing Client Award for seven straight years, 2016-2022. Automation Personnel Services is also the recipient of the Safety Standard of Excellence Award by the American Staffing Association.Our goal is finding you a job!Equal Opportunity EmployerAPSHoustonWestby Jobble

Keywords: Automation Personnel Services, Houston , Administrative Assistant (Front Desk), Other , Houston, Texas