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Proposals Coordinator

Company: Oceaneering International, Inc.
Location: Houston
Posted on: January 26, 2023

Job Description:

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

The primary responsibility of this position is assist in the preparation of bids and proposals, and management of CRM (Customer Relationship Management) software and related data. LOCATION

  • Role provides the opportunity to work in hybrid environment, working both virtually and in office when required.

    Duties & Responsibilities


    • Log RFQ information into Customer Relationship Management (CRM) software and register the receipt of Request for Quote from customers and return any response forms.

    • Maintain CRM records and assist other members of the organizatoin with common questions regarding the system.

    • Run reports from CRM and distribute information to management and other leaders on a weekly basis or as required.

    • Assist with initiatives related to the CRM and ERP system, including day to day reporting, training, and new changes and implementations.

    • Create basic proposals and cost estimation sheets with limited supervision; work on more complex proposals with the guidance of other members of the Bids and Proposals staff and other personnel.

    • Participate in creation/discussion of Win Plans and Risk Assessments done during bid.

    • Collect and complie information from Management, Engineering, Procurement, Sales, Accounting, Tax, Contracts, Quality, HSE as appropriate.

    • Prepare quotation(s)/proposal(s) as required.

    • Check the finished proposal for completeness and forward the proposal to the appropriate reviewing parties.

    • Route quotations and contracts to ensure proper approvals are obtained during bidding and contracting process.

    • Communicate with external and internal clients for the purposes of gathering feedback and associated monitoring and filing.

    • Communicate with customers during the bid preparation and clarification process as requried.

    • Review basic contractual documents (POs, Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.

    • Assist with contract execution and handover to Project Management.

    • Assist with department process improvement initiatives, including creating and revising procedures as required.

    • Interface with other departments to coordinate business related data and conduct research associated with department projects.



      • Bachelor's degree or equivalent combination of education and experience.

      • Minimum 3 years of experience in Oil & Gas-related sales, projects or engineering; or other relevent experience.

      • Proficiency in operating basic office software packages (e.g. MS Word, Excel, etc.).

      • Ability to operate various office equipment such as scanners, copiers, projectors, computers, and printers.


        • Bachelor's degree in Business, Mathamatics, Engineering or other beneficial degree.

        • Familiarity with industrial sales and proposal preparation.

        • Familiarity with Powerpoint, Peoplesoft, PDM and CRM products.

        • Subsea oil and gas industry knowledge.


          • Exhibit high level of professionalism and confidentiality.

          • Use sound judgment and personal initiative.

          • Excellent communication skills and organizational skills.

          • Ability to communicate ideas, thoughts, and facts in writing.

          • Ability/skill in using correct grammar, correct spelling, sentence and document structure, accepted document formatting, and special literary techniques to communicate a message in writing.

          • Ability to manage workload in line with key dates for delivery.

          • Seek appropriate support and guidance to deliver the required output.

          • Ensures that others involved in a project or effort are kept informed about developments and plans.

          • Ensures that regular consistent communication takes place within area of responsibility.

          • Identifying and responding to current and future client needs; providing excellent service to clients.

          • Listens to others and communicates in an effective manner.

          • Degree of trustworthiness and ethical behavior of an individual with consideration for the knowledge one has of the impact and consequences when making a decision or taking action.

          • Identifying, assessing, and managing risk while striving to attain objectives.

          • Ability to effectively work and complete assignments in group settings. Works cooperatively with others to achieve common goals.

          • Ensuring that one's own and other's work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.

            Additional Information

            This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

            Equal Opportunity Employer

            All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

Keywords: Oceaneering International, Inc., Houston , Proposals Coordinator, Other , Houston, Texas

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