Contracts Administrator (Entry-Level)
Company: Airswift North America
Location: Houston
Posted on: January 26, 2023
|
|
Job Description:
Airswift is seeking for a Contracts Administrative Clerk to work
with one of our key clients in the midstream sector located in
Houston, TX for a long-term contract.*Purpose: *Responsible for the
support during the Post Award Contract Phase to User Units and
their respective areas of competence (Legal, HR, Production, etc.).
Ensures that all contracts are complete, valid and meet all
standards/requirements outlined by Procurement Department. This
position reports directly to the Head of Contract
Administration.*Main Accountabilities and Responsibilities: **
Address issues relevant to post-award contract management (such as
procedural clarifications, disputes, contractual changes, etc.);*
may attend handover meetings and receives relevant information from
Company's internal functions relevant to the contract.* may attend
the contractual kick-off meetings together with the Contract Holder
and any involved internal functions as well as progress meetings.*
monitor activities with respect to specific key performance
indicators of assigned contracts, such as the progress of the
spending against the relevant administrative contract value and
expiry date of contracts.* verify the process of the awarded
contractor ensuring they have supplied all the documentation
required and requested under the contract to ensure that all
contractual obligations and requirements are fully met in
accordance with Regulatory Framework.* ensures that the specialty
area Contract Holder/User Unit is notified of any irregularities
identified during the execution of the contract.* collect
information on the awarded contractor's performance during the
contract execution phase and receives Contract Holder relevant
approval to enable the issue of appropriate feedback.* reviews
input from Contract Holder's requests for changes to the contract
and assesses any disputes that might arise during contract
execution phase by verifying their admissibility and applicability
under the terms of the contract.* provide contract administration
lessons learned within the Company;* compile and reviews the
admissibility of any claims and the applicability of any liquidated
damages or volume discounts provided for in the contract;* works
with Head of Contract Administration/Procurement Manager/Contract
Holder with preparation / review of correspondence with contractors
on post-award contractual / commercial matters within the area of
competence.* correspond with the awarded contractor, ensuring
traceability and involving, if necessary, all relevant
functions.*Main Interfaces: *INTERNAL:* Reports directly to Head of
Contract Administration* Liaise with other roles involved in
Contract Management activities (e.g. Contract Holder, User Unit,
Receiving unit)* Liaise regularly with other competent
functions/departments within the organisation (e.g. Legal, Finance,
HSE)EXTERNAL:* Liaise with Contractors* Maintain contact with peers
in other Operating Companies and major Contractors, if
applicable*Qualifications & Experience: ** Bachelor Degree in
Procurement, Supply Chain, Economics, Law, or other relevant degree
(preferred)* *Minimum of 2 years' relevant experience in Contract
Administration *of which at least 2 years are in Oil & Gas and/or
valid "Contract Management" certification released by Corporate
University*Required Skills: ** Advanced Knowledge of the post award
contract management process: application of procedures, working
instructions and contractual standards in Energy Industry - use and
application of methodologies for the management of variations and
claims during the contract lifecycle with relevant analysis of
impact on costs.* Basic knowledge of pre-award activities:
Procurement planning and management - Technical Bid Evaluations -
Knowledge of various types of contracts and different Procurement
Strategies.* Proficient in English, both written and spoken is
required.* Knowledge of: Regulation applicable to contracts and
subcontracts - Health Safety and Environment - Safety at worksites
- Technical Specifications and standards - Contract Terms and
Conditions - International Petroleum Agreements.* Basic knowledge
of Economics: Cost analysis and purchase pricing - Financial
Evaluations - Cost estimating - Budgeting - Cost analysis and
control.* Proficient personal computer skills (email, spreadsheet,
etc.)* Proactive and ability to work with minimum supervision.*
Good organizational skills/time management.*Preferred Skills: **
Ability to draft Requisitions, implement Call-Offs and manage
Service Entries and Goods Receipt in SAP;* Experience in expediting
and in managing contract close-out process.Job Type:
ContractBenefits:* 401(k)* 401(k) matching* Dental insurance*
Health insurance* Life insurance* Vision insuranceSchedule:* 8 hour
shift* Holidays* Monday to Friday* On callEducation:* Bachelor's
(Preferred)Experience:* Contracts Administration: 2 years
(Preferred)* SAP: 2 years (Preferred)* Oil & Gas industry: 2 years
(Preferred)Work Location: One location
Keywords: Airswift North America, Houston , Contracts Administrator (Entry-Level), Other , Houston, Texas
Click
here to apply!
|