Accounting Generalist- Doubletree Greenway Plaza- Houston- Texas

Company: Blue Sky Hospitality Solutions
Location: Houston
Posted on: January 28, 2023

Job Description:

Job Summary
The Accounting Generalist is responsible for daily cash deposits, providing change and dues for staff that handles cash, tracking accounts payable and receivable, and performing monthly account audits. PROFILE
Experience
High School Diploma or equivalent is required; some college preferred. Minimum 2 years previous AP experience in a hotel or similar industry.

Verify that all documentation for purchases match the actual invoice for price, quantity, mathematical accuracy.
Maintain a file of all packing slips, bill of lading and acknowledgments attached to invoices. Maintain a permanent copy of all property purchase orders.
Issue banks and change combinations as required.
Process all check requests for manager's account, if applicable.
Verify individual cashier drops for accuracy and compliance to company policy. Immediately report any discrepancies.
Handle all questions and concerns regarding charges, conduct thorough research to develop the most effective solution and negotiate results.
Complete and balance daily bank deposit and general cashier report.
Count main safe at both the beginning and the end of the shift.
Maintain a weekly audit of each hotel cash till.
Ensure that all departments of the hotel have an adequate amount of change.
Complete the daily variance report and ensure that follow-up reporting is complete.
Maintain and update an accurate file for bank acknowledgments.
Maintain that safe log and shows accurate safe counts.
Balance petty cash vouchers for reimbursement. Immediately report any discrepancies to
supervisor.
Monitor, prepare, and communicate financial reports in accordance with required due dates.
Retrieve and process all deposits in accordance with hotel standards.
Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
Audit cashier banks as required by hotel standards. Maintain all documentation.
Maintain all cashier contracts.
Process petty cash receipts and expense reimbursements on a regular basis and inform management of any deviation to policy.
Assist the sales effort in establishing customer credit in accordance with Hotel policies.
Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
Provide customers with accurate and timely invoices, statements, and schedules.
Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concerns.
Prepare daily receivables from event contracts, post in system and balance totals to general ledger.
Assist in reconciling open account status items. Review all final statements with sales contracts for accuracy. Make the necessary corrections and mail to the customer every 3-5 days.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Some lifting may be required.
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules (including Holidays and weekends) to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.
***Blue Sky Hospitality Solutions is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.**
I have read the above and understand and accept and agree to the job essentials / job requirements and other aspects that this position requires.

Keywords: Blue Sky Hospitality Solutions, Houston , Accounting Generalist- Doubletree Greenway Plaza- Houston- Texas, Other , Houston, Texas