Office Assistant - Bilingual(Spanish)

Company: Jobot
Location: Spring
Posted on: September 17, 2023

Job Description:

Onsite Bilingual Office Assistant With Room For Growth!This Jobot Job is hosted by: Mason MulvihillAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $50,000 - $55,000 per yearA bit about us:Our team consists of financial professionals that can help you and your business individually plan for your future. With more than 80 years of collective experience in the financial and insurance industry, our knowledgeable professionals know what it takes to develop a meaningful plan that positions you, your heirs and your business for ongoing success.Why join us?We have a great team culture that encourages promotion within, along with great career development and growth! We also provide full benefits including dental and vision for entire family, 401k donation, bonus program, EAP Program, Financial Assistance program, and more!Job DetailsJob Summary:The Office Assistant will play a crucial role in maintaining the daily operations of our office and providing administrative support to various departments. The ideal candidate is highly organized, able to work independently, and possesses basic Human Resources knowledge to assist with HR-related tasks as needed.Key Responsibilities:Administrative Support:

• Assist, handle, and prepare various reports
• Schedule, coordinate, and manage calendar for President.
• Provide general administrative support to all departments as required.
• Maintain office supplies and order new items as needed.
• Manage and distribute incoming and outgoing mail and packages.
• Assist with data entry, document preparation, and record-keeping.Human Resources Assistance:
  • Assist in the onboarding process for new employees, including preparing paperwork and coordinating orientation.
  • Maintain employee records and ensure compliance with HR policies and regulations.
  • Support HR in scheduling interviews, screening candidates, and coordinating recruitment efforts.
  • Help organize employee training sessions and maintain training records.Calendar Management:
    • Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls as needed.
    • Coordinate and plan company events, including meetings, conferences, and workshops.Communication:
      • Serve as a point of contact for internal and external stakeholders, addressing inquiries and redirecting communications as necessary.
      • Prepare and distribute internal and external correspondence.Organization and Efficiency:
        • Ensure the office environment is organized, tidy, and conducive to productivity.
        • Identify opportunities to streamline office processes and procedures for increased efficiency.Qualifications:
          • High school diploma or equivalent; college degree preferred.
          • Bilingual (Spanish) is preferred, but not required
          • Proven experience as an office assistant or in a similar administrative role.
          • Basic knowledge of Human Resources practices and principles.
          • Strong organizational and time management skills.
          • Ability to work independently and prioritize tasks effectively.
          • Excellent communication and interpersonal skills.
          • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
          • Attention to detail and accuracy.
          • Discretion and the ability to handle sensitive information with confidentiality.Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Keywords: Jobot, Houston , Office Assistant - Bilingual(Spanish), Other , Spring, Texas