Commercial Coordinator (Geoscience)

Company: Oceaneering International
Location: Houston
Posted on: November 19, 2023

Job Description:

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

To provide commercial (bids and proposal) support to Oceaneering's Subsea Robotics (SSR) Business Segment with a focus on the Geoscience Service Line. With oversight from the Tender Supervisor/Managers where needed, the Commercial Coordinator is responsible for preparing quotes and tenders, reviewing basic contractual documents, organizing and facilitating commercial risk assessments when warranted, providing advice on established contracts, creating budgets and cost estimates for various Geoscience scopes of work, interfacing between a number of support functions including Operations, Sales / Business Development, Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of facilitating the overall bidding process through to completion.

Duties & Responsibilities

ESSENTIAL

--- Log commercial inquiries and distribute Client RFQ documentation as necessary, interface with business line manager, sales, and other departments regarding pricing estimates and all commercial matters in respect of proposal requests.
--- Analyze the commercial elements of tender documents and prepare bid package in accordance with the customer requirements.
--- Prepare bid cost spreadsheets in excel, price quotations and budgetary / firm proposals as required.
--- Prepare and respond to pre-qualification documents to meet deadlines as required.
--- Prepare and respond to multiple proposal requests to meet deadlines as required in a high-volume environment.
--- Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g., Engineering, operational Subject Matter Experts, SCM, tax, legal, contracts, compliance, HSE, QA etc., as appropriate).
--- Review basic contractual documents (PO's, Work Orders, Service Orders) from a contractual and commercial perspective, coordinating with different departments for accuracy, to ensure compliance with company policies and practices.
--- Negotiate anomalies and exceptions within basic contractual documents with clients (e.g., resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity, and pricing issues).
--- Communicate with external and internal clients when needed for the purposes of gathering feedback and associated monitoring and filing.
--- Update various commercial department databases as required in a timely manner.
--- Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
--- Prepare requests for contractual deviations and amendments in line with changing requirements.
--- Prepare handover documents to other departments in line with defined processes.

NON-ESSENTIAL

--- Provide general assistance to the Commercial Department as required.
--- Check completeness of department filing systems and communicate discrepancies.
--- Compile and update standard boilerplate and other related commercial material.
--- Other duties as assigned.

Qualifications

REQUIRED

--- 1 - 2 years of tendering experience in the oil & gas industry or related commercial experience will be considered.
--- 1 - 2 years of experience working within a commercial environment.
--- 1 - 2 years of experience with full life cycle of the tender process and the preparation of quotes, start to finish.
--- Competency in operating various basic Microsoft office software packages (e.g., MS Word, Excel, SharePoint PowerPoint, etc.).

DESIRED

--- Familiarity with Oil and Gas Industry Contracts.
--- Competency in operating various basic office software packages (e.g., XaitPorter, PeopleSoft etc.).
--- Familiarity / previous work experience with offshore geophysical and geotechnical survey services, Autonomous Underwater Vehicles (AUV's), seismic 2D High Resolution / 3D High Resolution / Ultra High-Resolution Surveys, Unmanned Surface Vehicles (USV's) and vessel based towed sensors for subsea data acquisition supporting the offshore Oil and Gas Industry.
--- Technical writing, proficient writing skills.
--- Proficient excel skills.
--- Familiarity with the project life cycle.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

--- Ability to manage workload in line with key dates for delivery.
--- Strong organizational and planning skills.
--- Exceptional professional communication skills, both oral and written.
--- Effective communication with internal and external stakeholders.
--- Seek appropriate support and guidance to deliver the required output.
--- Ensure regular consistent communication takes place within the area of responsibility.
--- Ensure others involved in a project or effort are kept informed about developments and plans.
--- Ability to communicate effectively and efficiently with internal departments and external clients.
--- Flexible approach to work schedules in line with the demands of supporting wide geographical demands across multiple time zones.
--- Excellent independent time management skills in a hybrid work environment, meeting office hour and deadline requirements.
--- Ability to communicate commercial, financial, and operational concepts professionally (both written and verbally).

Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity,national origin, veteran status,disability, genetic information, or other non-merit factors

Keywords: Oceaneering International, Houston , Commercial Coordinator (Geoscience), Other , Houston, Texas