Commercial Coordinator (Geoscience)
Company: Oceaneering International
Posted on: November 19, 2023
Oceaneering is a global provider of engineered services and
products, primarily to the offshore energy industry. We develop
products and services for use throughout the lifecycle of an
offshore oilfield, from drilling to decommissioning. We operate the
world's premier fleet of work class ROVs. Additionally, we are a
leader in offshore oilfield maintenance services, umbilicals,
subsea hardware, and tooling. We also use applied technology
expertise to serve the defense, entertainment, material handling,
aerospace, science, and renewable energy industries.
To provide commercial (bids and proposal) support to Oceaneering's
Subsea Robotics (SSR) Business Segment with a focus on the
Geoscience Service Line. With oversight from the Tender
Supervisor/Managers where needed, the Commercial Coordinator is
responsible for preparing quotes and tenders, reviewing basic
contractual documents, organizing and facilitating commercial risk
assessments when warranted, providing advice on established
contracts, creating budgets and cost estimates for various
Geoscience scopes of work, interfacing between a number of support
functions including Operations, Sales / Business Development,
Legal, Tax, Compliance, Contracts, HSE, SCM and QA in support of
facilitating the overall bidding process through to completion.
Duties & Responsibilities
--- Log commercial inquiries and distribute Client RFQ
documentation as necessary, interface with business line manager,
sales, and other departments regarding pricing estimates and all
commercial matters in respect of proposal requests.
--- Analyze the commercial elements of tender documents and prepare
bid package in accordance with the customer requirements.
--- Prepare bid cost spreadsheets in excel, price quotations and
budgetary / firm proposals as required.
--- Prepare and respond to pre-qualification documents to meet
deadlines as required.
--- Prepare and respond to multiple proposal requests to meet
deadlines as required in a high-volume environment.
--- Coordinate the internal inputs into tenders and obtain
appropriate advice to ensure a timely and compliant response (e.g.,
Engineering, operational Subject Matter Experts, SCM, tax, legal,
contracts, compliance, HSE, QA etc., as appropriate).
--- Review basic contractual documents (PO's, Work Orders, Service
Orders) from a contractual and commercial perspective, coordinating
with different departments for accuracy, to ensure compliance with
company policies and practices.
--- Negotiate anomalies and exceptions within basic contractual
documents with clients (e.g., resolve entity issues, applicable
contractual terms and conditions, delivery dates, quantity, and
--- Communicate with external and internal clients when needed for
the purposes of gathering feedback and associated monitoring and
--- Update various commercial department databases as required in a
--- Provide guidance on contractual obligations to ensure work is
performed/delivered in accordance with agreed Terms.
--- Prepare requests for contractual deviations and amendments in
line with changing requirements.
--- Prepare handover documents to other departments in line with
--- Provide general assistance to the Commercial Department as
--- Check completeness of department filing systems and communicate
--- Compile and update standard boilerplate and other related
--- Other duties as assigned.
--- 1 - 2 years of tendering experience in the oil & gas industry
or related commercial experience will be considered.
--- 1 - 2 years of experience working within a commercial
--- 1 - 2 years of experience with full life cycle of the tender
process and the preparation of quotes, start to finish.
--- Competency in operating various basic Microsoft office software
packages (e.g., MS Word, Excel, SharePoint PowerPoint, etc.).
--- Familiarity with Oil and Gas Industry Contracts.
--- Competency in operating various basic office software packages
(e.g., XaitPorter, PeopleSoft etc.).
--- Familiarity / previous work experience with offshore
geophysical and geotechnical survey services, Autonomous Underwater
Vehicles (AUV's), seismic 2D High Resolution / 3D High Resolution /
Ultra High-Resolution Surveys, Unmanned Surface Vehicles (USV's)
and vessel based towed sensors for subsea data acquisition
supporting the offshore Oil and Gas Industry.
--- Technical writing, proficient writing skills.
--- Proficient excel skills.
--- Familiarity with the project life cycle.
KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS
--- Ability to manage workload in line with key dates for
--- Strong organizational and planning skills.
--- Exceptional professional communication skills, both oral and
--- Effective communication with internal and external
--- Seek appropriate support and guidance to deliver the required
--- Ensure regular consistent communication takes place within the
area of responsibility.
--- Ensure others involved in a project or effort are kept informed
about developments and plans.
--- Ability to communicate effectively and efficiently with
internal departments and external clients.
--- Flexible approach to work schedules in line with the demands of
supporting wide geographical demands across multiple time
--- Excellent independent time management skills in a hybrid work
environment, meeting office hour and deadline requirements.
--- Ability to communicate commercial, financial, and operational
concepts professionally (both written and verbally).
This position is Hybrid - Remote and will require commuting to a
designated office. Hybrid work schedules are determined by the
hiring manager based on business need.
Equal Opportunity Employer
All qualified candidates will receive consideration for all
positions without regard to race, color, age, religion, sex
(including pregnancy), sexual orientation, gender identity,national
origin, veteran status,disability, genetic information, or other
Keywords: Oceaneering International, Houston , Commercial Coordinator (Geoscience), Other , Houston, Texas
Didn't find what you're looking for? Search again!