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Administrative Assistant (Construction & Operations)

Company: Konnect General Stores
Location: Houston
Posted on: April 3, 2024

Job Description:

Description:Are you a detail oriented, self-starter, with a get it done attitude? KGS Operations is seeking a meticulous and organized Administrative Assistant specializing in Construction, Operations, and Maintenance to join our dynamic team. The ideal candidate will play a vital role in providing administrative support across construction projects, daily operations, and maintenance activities. This position involves coordinating various administrative tasks, ensuring effective communication with team members, clients, and vendors, and contributing to the overall efficiency of construction, operations, and maintenance processes. Documentation and Filing:

  • Organize and maintain documentation for construction projects, daily operations, and maintenance activities, including contracts, permits, plans, and maintenance schedules.
  • Establish and manage an efficient filing system for easy retrieval of information related to construction, operations, and maintenance.
  • Assist in preparing and distributing documents pertinent to construction, operations, and maintenance tasks.Communication:
    • Act as a liaison between project managers, operations personnel, maintenance supervisors, contractors, clients, and other stakeholders.
    • Manage and respond to communications, including emails and phone calls, related to construction, operations, and maintenance activities in a timely and professional manner.
    • Schedule and coordinate meetings for construction, operations, and maintenance teams, ensuring all relevant parties are well informed.Data Entry and Record Keeping:
      • Input and update data for construction projects, daily operations, and maintenance activities using relevant software or databases.
      • Maintain accurate and up-to-date records of expenses, invoices, and other financial documentation related to construction, operations, and maintenance.
      • Assist in the preparation of reports and presentations for all aspects of construction, operations, and maintenance.Logistical Support:
        • Coordinate logistics for construction projects, daily operations, and maintenance activities, including procurement of supplies, equipment rentals, scheduling deliveries, and overseeing maintenance inventory.
        • Assist in the coordination of on-site meetings, inspections, and maintenance tasks.Support Project Managers and Supervisors:
          • Provide administrative support to project managers, operations personnel, and maintenance supervisors, including calendar management, travel arrangements, and meeting coordination.
          • Assist in preparing project status reports and updates for construction projects and maintenance schedules.Quality Assurance:
            • Review documents for accuracy and completeness, identifying and correcting errors related to construction, operations, and maintenance activities.
            • Ensure compliance with company policies and industry regulations across construction, operations, and maintenance projects.Requirements:
              • High school diploma or equivalent; additional education or training in construction management or administration is a plus.
              • Proven experience as an administrative assistant in the construction, operations, and maintenance industries.
              • Proficiency in relevant software and databases for construction, operations, and maintenance tasks.
              • Strong organizational and multitasking skills with attention to detail.
              • Excellent communication and interpersonal skills.
              • Ability to work independently and collaboratively in a fast-paced environment.
              • Familiarity with construction, operations, and maintenance terminology and processes is preferred.Benefits:
                • Competitive Salary
                • Medical Insurance
                • Dental Plan
                • Vision Plan
                • Paid Time Off
                • Company Holidays
                • Company-Paid Life Insurance for Full-Time Employees
                • On Demand Pay AdvancesPIea135161555b-31181-34108964

Keywords: Konnect General Stores, Houston , Administrative Assistant (Construction & Operations), Other , Houston, Texas

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