Construction Project Coordinator
Company: DMC BUILDERS Co., Inc.
Location: Houston
Posted on: May 28, 2023
Job Description:
Position Summary
The Project Coordinator'sprimary responsibility is to work with the
Construction Project Managers (PM's) to ensure that projects run
smoothly, and all required documentation is received accurately and
timely for the preparation of monthly draws. This includes
compilation of subcontractor contracts, reviewing subcontractor
insurance coverages and other required documentation. Process
monthly invoices for payment, assemble invoices and other necessary
documentation for monthly draw submission and reconcile vendor
statements to company records. Assisting with project setup and
budget uploads for new projects. The Project Coordinator is an
integral and important part of the accounting team and works to
facilitate the completion of financial objectives established by
Company management. Work is performed according to established
policies, procedures, and deadlines. Employees are expected to
exercise discretion and judgment, develop work routines and
complete assignments with minimal supervision.
Construction Project Coordinator Duties and
Responsibilities
- Maintains master vendor list verifying new vendors are properly
authorized.
- Obtain subcontractor COI's and W-9's insuring compliance with
TDC requirements.
- Processes vendor invoices and subcontractor bills in accounting
software (reviewing data entry for accuracy and verify proper
project/departments).
- Follow up with Project Manager to ensure all change orders are
entered to Procore.
- Tracks subcontractor's licenses and insurance to insure both
remain current before payment is released.
- Monitors and reconciles contractor retainage accounts.
- Reconciles open payables to vendor statements.
- Coordinate the collection of close out documents at the end of
the job.
- Performs maintenance of accounting record files including
annual rotation and archiving of old records.
- Assist with new projects set up. Position Requirements
Minimum:
- High School graduate or equivalent.
- Associate degree or equivalent from two-year college or
technical school preferred; or one or more years of responsible
related experience in construction accounts payable; or any
equivalent combination of education, experience, and training that
provides the required knowledge, skills, and abilities.
- Must have experience with Sage 300 Construction and Accounting
software.
- Exposure to ProCore and/or Textura a plus.
- Ability to use Microsoft Suite of products effectively and
Excel proficiently.
- Must possess general knowledge of construction accounting with
an understanding of the general ledger accounts and their relation
to invoices.
- Must have the ability to communicate effectively verbally and
in writing and establish and maintain effective working
relationships with applicant, company staff, and the general
public.
- Must have the ability to maintain complex records in an orderly
and accurate format consistent with departmental procedures,
prepare accurate reports, work with minimal supervision, plan work
schedules, and meet deadlines.
- Must possess knowledge of recordkeeping methods and procedures
including computerized records and database software.
- Must have excellent organizational skills and attention to
detail.
- Must have the ability to carry out assigned tasks and projects
to their completion, maintain confidential and sensitive
information; and understand and follow instructions.
- Must have hands-on knowledge of accounting software and other
report generating software.
- Must have the ability to effectively operate personal computer,
fax machine, other various office equipment, and software/programs
(i.e., excel spreadsheets, data bases, word processing, and
Inter/intranet).
- Must be able to apply common knowledge and understanding along
with independent judgment on a continual basis to determine actions
and priorities.
- Must have a strong orientation to customer service and have
exceptional skills in working cooperatively with others. Physical
Requirements
- Communicate and converse to exchange information.
- Operate a computer keyboard, phone, calculator, and other
office equipment.
- Ability to see and read a variety of materials and observe a
variety of development and construction activities.
- Must be able to remain in a stationary position for extended
periods of time.
- Must be able to transport 10-25 lbs (computer, files,
etc.).
- Must be able to move about the office to access file cabinets,
office machinery, etc. Other Requirements
- Ability to fit into a normal office environment with exposure
to personal computer monitor and frequent use of a keyboard.
- Ability to work from 8:30 am - 5:30 pm M-F (alternate schedule
may apply).
- The employee may be required to work a flexible schedule and
work overtime if needed. This position does not typically require
the employee to travel overnight.
- Valid driver's license or reliable means of
transportation.
Keywords: DMC BUILDERS Co., Inc., Houston , Construction Project Coordinator, Professions , Houston, Texas
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